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The One Thing You Can Do to Make Government More Effective | Suhas Subramanyam | TEDxBeaconStreet


hey everyone um this is really

hey everyone um this is really embarrassing but I just need to ask a

embarrassing but I just need to ask a

embarrassing but I just need to ask a question could I borrow some money from

question could I borrow some money from

question could I borrow some money from anyone anyway I just need 10 20 maybe 30

anyone anyway I just need 10 20 maybe 30

anyone anyway I just need 10 20 maybe 30 percent of your income is that okay any

percent of your income is that okay any

percent of your income is that okay any takers no okay I get it you’re not sure

takers no okay I get it you’re not sure

takers no okay I get it you’re not sure if you can trust me you don’t know what

if you can trust me you don’t know what

if you can trust me you don’t know what I would do without money and by the way

I would do without money and by the way

I would do without money and by the way if the answer is yes see me backstage

if the answer is yes see me backstage

if the answer is yes see me backstage after the talk you can talk about it but

after the talk you can talk about it but

after the talk you can talk about it but you know you’re laughing but the thing

you know you’re laughing but the thing

you know you’re laughing but the thing is we give that much money every year to

is we give that much money every year to

is we give that much money every year to the government yet 80% of us don’t trust

the government yet 80% of us don’t trust

the government yet 80% of us don’t trust government to do the right thing that’s

government to do the right thing that’s

government to do the right thing that’s been on the rise for the past couple

been on the rise for the past couple

been on the rise for the past couple decades it’s the highest in modern

decades it’s the highest in modern

decades it’s the highest in modern history and it’s rising all over the

history and it’s rising all over the

history and it’s rising all over the world in fact and you know a couple

world in fact and you know a couple

world in fact and you know a couple reasons were cited in this study that

reasons were cited in this study that

reasons were cited in this study that was done by PU one we feel a little bit

was done by PU one we feel a little bit

was done by PU one we feel a little bit disengaged and disconnected with

disengaged and disconnected with

disengaged and disconnected with government really and we feel like

government really and we feel like

government really and we feel like government doesn’t pay attention to what

government doesn’t pay attention to what

government doesn’t pay attention to what we say or do so 80 percent of us don’t

we say or do so 80 percent of us don’t

we say or do so 80 percent of us don’t trust government 80 percent of us feel

trust government 80 percent of us feel

trust government 80 percent of us feel like the government officials don’t care

like the government officials don’t care

like the government officials don’t care about what we think and when we do

about what we think and when we do

about what we think and when we do connect with government it’s usually not

connect with government it’s usually not

connect with government it’s usually not a very good experience just think about

a very good experience just think about

a very good experience just think about that line at the DMV or the red tape if

that line at the DMV or the red tape if

that line at the DMV or the red tape if you own a small business have been

you own a small business have been

you own a small business have been trying to get a permit and so we we

trying to get a permit and so we we

trying to get a permit and so we we think about all this and many people

think about all this and many people

think about all this and many people conclude okay well you know it’s time to

conclude okay well you know it’s time to

conclude okay well you know it’s time to get rid of a lot of these government

get rid of a lot of these government

get rid of a lot of these government programs and defund them or something

programs and defund them or something

programs and defund them or something else there’s got to be some other

else there’s got to be some other

else there’s got to be some other solution but at the same time the

solution but at the same time the

solution but at the same time the government programs themselves people

government programs themselves people

government programs themselves people actually trust those and even rely on

actually trust those and even rely on

actually trust those and even rely on those things like defense things like

those things like defense things like

those things like defense things like food safety even fixing potholes and

food safety even fixing potholes and

food safety even fixing potholes and infrastructure and so what we really

infrastructure and so what we really

infrastructure and so what we really need is a better government one that

need is a better government one that

need is a better government one that works for us and one that we can trust

works for us and one that we can trust

works for us and one that we can trust so I want to talk about what you can do

so I want to talk about what you can do

so I want to talk about what you can do to make our government better and

to make our government better and

to make our government better and whether it’s possible and why it’s so

whether it’s possible and why it’s so

whether it’s possible and why it’s so important but I wanna take a step back

important but I wanna take a step back

important but I wanna take a step back first when we think about government

first when we think about government

first when we think about government well what do we generally think about I

well what do we generally think about I

well what do we generally think about I think about politics and this is like

think about politics and this is like

think about politics and this is like the horse races these are the election

the horse races these are the election

the horse races these are the election polls and the talking heads on CNN and

polls and the talking heads on CNN and

polls and the talking heads on CNN and it’s in our face all the time

it’s in our face all the time

it’s in our face all the time but it’s important it’s important to our

but it’s important it’s important to our

but it’s important it’s important to our democracy important to our government

democracy important to our government

democracy important to our government then we also think about policy these

then we also think about policy these

then we also think about policy these are the rules these are the laws and

are the rules these are the laws and

are the rules these are the laws and ordinances and obviously without good

ordinances and obviously without good

ordinances and obviously without good laws and good rules you know we’re not

laws and good rules you know we’re not

laws and good rules you know we’re not gonna have a very good government right

gonna have a very good government right

gonna have a very good government right burnt not a very good functioning

burnt not a very good functioning

burnt not a very good functioning society but there’s one more thing that

society but there’s one more thing that

society but there’s one more thing that we think about maybe a little bit less

we think about maybe a little bit less

we think about maybe a little bit less than these two and that’s process and it

than these two and that’s process and it

than these two and that’s process and it sounds like a dry thing but it’s really

sounds like a dry thing but it’s really

sounds like a dry thing but it’s really important process is both the

important process is both the

important process is both the implementation we’ll call that I of

implementation we’ll call that I of

implementation we’ll call that I of these policies so you know if you’ve got

these policies so you know if you’ve got

these policies so you know if you’ve got a policy that you want to enact you know

a policy that you want to enact you know

a policy that you want to enact you know what’s the end users experience from

what’s the end users experience from

what’s the end users experience from that or the deliberation of these

that or the deliberation of these

that or the deliberation of these policies so that’s the process by which

policies so that’s the process by which

policies so that’s the process by which we got to that policy was that our

we got to that policy was that our

we got to that policy was that our lobbyists involved was a bipartisan now

lobbyists involved was a bipartisan now

lobbyists involved was a bipartisan now I’ve worked in all three branches of

I’ve worked in all three branches of

I’ve worked in all three branches of government and in the private sector

government and in the private sector

government and in the private sector I’ve worked with governments all over

I’ve worked with governments all over

I’ve worked with governments all over the world and from all that experience

the world and from all that experience

the world and from all that experience the one thing I’ve learned is this

the one thing I’ve learned is this

the one thing I’ve learned is this politics policy process you need all

politics policy process you need all

politics policy process you need all three in order to have a successful

three in order to have a successful

three in order to have a successful outcome in government you cannot do one

outcome in government you cannot do one

outcome in government you cannot do one without the other two and expect a

without the other two and expect a

without the other two and expect a successful outcome so if you could have

successful outcome so if you could have

successful outcome so if you could have a great policy really well-written and

a great policy really well-written and

a great policy really well-written and it could have a lot of political support

it could have a lot of political support

it could have a lot of political support everyone loves it but if there’s no

everyone loves it but if there’s no

everyone loves it but if there’s no process to implement it that’s gonna

process to implement it that’s gonna

process to implement it that’s gonna work or if the stakeholders that need to

work or if the stakeholders that need to

work or if the stakeholders that need to be involved aren’t involved from the

be involved aren’t involved from the

be involved aren’t involved from the beginning it’s not gonna work out very

beginning it’s not gonna work out very

beginning it’s not gonna work out very well in the long run or in the short run

well in the long run or in the short run

well in the long run or in the short run and process is actually a big part of

and process is actually a big part of

and process is actually a big part of the explanation more than you think as

the explanation more than you think as

the explanation more than you think as to why the trust in government has been

to why the trust in government has been

to why the trust in government has been on the decline for the past couple

on the decline for the past couple

on the decline for the past couple decades think about those long lines at

decades think about those long lines at

decades think about those long lines at the DMV that’s poor implementation a

the DMV that’s poor implementation a

the DMV that’s poor implementation a private sector entity did that no one

private sector entity did that no one

private sector entity did that no one would go to them think about

would go to them think about

would go to them think about deliberation how we don’t feel like

deliberation how we don’t feel like

deliberation how we don’t feel like we’re included or voice matters as much

we’re included or voice matters as much

we’re included or voice matters as much we’re not included from the very

we’re not included from the very

we’re not included from the very beginning on a lot of these policy

beginning on a lot of these policy

beginning on a lot of these policy processes bad deliberation bad process

processes bad deliberation bad process

processes bad deliberation bad process now I have some good news finally the

now I have some good news finally the

now I have some good news finally the good news is that while better

good news is that while better

good news is that while better government starts with better process

government starts with better process

government starts with better process but our process actually starts with you

but our process actually starts with you

but our process actually starts with you and I’m not just saying this to make you

and I’m not just saying this to make you

and I’m not just saying this to make you feel better it’s true so my first job in

feel better it’s true so my first job in

feel better it’s true so my first job in politics was in Capitol Hill my job was

politics was in Capitol Hill my job was

politics was in Capitol Hill my job was actually to

actually to

actually to receive calls emails and messages from

receive calls emails and messages from

receive calls emails and messages from constituents and one of the things that

constituents and one of the things that

constituents and one of the things that we saw was we got a lot of calls and

we saw was we got a lot of calls and

we saw was we got a lot of calls and emails about politics a lot of move out

emails about politics a lot of move out

emails about politics a lot of move out policy but all the calls and emails

policy but all the calls and emails

policy but all the calls and emails about process I put in a separate pile

about process I put in a separate pile

about process I put in a separate pile and those were priority calls and emails

and those were priority calls and emails

and those were priority calls and emails you see when veterans started calling

you see when veterans started calling

you see when veterans started calling about how the Veterans Health

about how the Veterans Health

about how the Veterans Health Administration had a big backlog of

Administration had a big backlog of

Administration had a big backlog of claims that the needed a process and

claims that the needed a process and

claims that the needed a process and some Veterans weren’t getting their

some Veterans weren’t getting their

some Veterans weren’t getting their benefits we made that our number one

benefits we made that our number one

benefits we made that our number one priority in the office we made sure

priority in the office we made sure

priority in the office we made sure every single veteran was able to get

every single veteran was able to get

every single veteran was able to get through that process and we called it an

through that process and we called it an

through that process and we called it an email the VA and we said you need to fix

email the VA and we said you need to fix

email the VA and we said you need to fix that process and when farmers started

that process and when farmers started

that process and when farmers started calling an email mailing us and telling

calling an email mailing us and telling

calling an email mailing us and telling us that because of freezing temperatures

us that because of freezing temperatures

us that because of freezing temperatures they had record low crop yields we made

they had record low crop yields we made

they had record low crop yields we made sure that the US Department of

sure that the US Department of

sure that the US Department of Agriculture fixed their process of

Agriculture fixed their process of

Agriculture fixed their process of getting them emergency relief that they

getting them emergency relief that they

getting them emergency relief that they needed your voice is incredibly powerful

needed your voice is incredibly powerful

needed your voice is incredibly powerful when it comes to process and your voice

when it comes to process and your voice

when it comes to process and your voice actually creates a mandate so when you

actually creates a mandate so when you

actually creates a mandate so when you call when you show up when you speak up

call when you show up when you speak up

call when you show up when you speak up and when you say that you want processes

and when you say that you want processes

and when you say that you want processes to change it makes a huge difference and

to change it makes a huge difference and

to change it makes a huge difference and the reason why is because just think

the reason why is because just think

the reason why is because just think about every campaign you’re part of

about every campaign you’re part of

about every campaign you’re part of every campaign promise presidential

every campaign promise presidential

every campaign promise presidential elections are a great example of this

elections are a great example of this

elections are a great example of this everyone says they’re gonna change

everyone says they’re gonna change

everyone says they’re gonna change Washington drain the swamp hope and

Washington drain the swamp hope and

Washington drain the swamp hope and change we’ve heard it for years now

change we’ve heard it for years now

change we’ve heard it for years now right exactly but you know when they do

right exactly but you know when they do

right exactly but you know when they do go into office and then they hear from

go into office and then they hear from

go into office and then they hear from constituents or from people that work

constituents or from people that work

constituents or from people that work with their agency that the process is

with their agency that the process is

with their agency that the process is messed up that turns on alarm bells in

messed up that turns on alarm bells in

messed up that turns on alarm bells in their head and says oh wait a minute

their head and says oh wait a minute

their head and says oh wait a minute this I promise this when I first came

this I promise this when I first came

this I promise this when I first came here so here’s the thing though if you

here so here’s the thing though if you

here so here’s the thing though if you do reach out to your leaders and they

do reach out to your leaders and they

do reach out to your leaders and they don’t respond to you about process then

don’t respond to you about process then

don’t respond to you about process then you also know that’s time for new

you also know that’s time for new

you also know that’s time for new leaders it’s time to take them out so

leaders it’s time to take them out so

leaders it’s time to take them out so process is incredibly important and we

process is incredibly important and we

process is incredibly important and we need to keep our leaders accountable on

need to keep our leaders accountable on

need to keep our leaders accountable on process because it’s what’s annoying us

process because it’s what’s annoying us

process because it’s what’s annoying us and what’s making us upset about the way

and what’s making us upset about the way

and what’s making us upset about the way government works and so your voice does

government works and so your voice does

government works and so your voice does two things one it makes process a

two things one it makes process a

two things one it makes process a priority for our leaders and two it

priority for our leaders and two it

priority for our leaders and two it enables the change makers and government

enables the change makers and government

enables the change makers and government to innovate and to change things so I’ll

to innovate and to change things so I’ll

to innovate and to change things so I’ll give you an example of that so at the

give you an example of that so at the

give you an example of that so at the White House I ran a task for

White House I ran a task for

White House I ran a task for on technology policy and one of the

on technology policy and one of the

on technology policy and one of the things that we were looking at was you

things that we were looking at was you

things that we were looking at was you know how we can use technology expertise

know how we can use technology expertise

know how we can use technology expertise to save on costs and make processes

to save on costs and make processes

to save on costs and make processes better and we found that agencies would

better and we found that agencies would

better and we found that agencies would procure software customized to whatever

procure software customized to whatever

procure software customized to whatever they need which was great and they would

they need which was great and they would

they need which was great and they would a lot of times build it in-house so I’ll

a lot of times build it in-house so I’ll

a lot of times build it in-house so I’ll take a hypothetical example here so the

take a hypothetical example here so the

take a hypothetical example here so the Department of Treasury let’s say needs a

Department of Treasury let’s say needs a

Department of Treasury let’s say needs a new payroll software and so they make it

new payroll software and so they make it

new payroll software and so they make it in-house spend a million or two million

in-house spend a million or two million

in-house spend a million or two million dollars great they’ve got their payroll

dollars great they’ve got their payroll

dollars great they’ve got their payroll system then the Department of State

system then the Department of State

system then the Department of State needs a similar payroll system but

needs a similar payroll system but

needs a similar payroll system but they’re not talking to the Department of

they’re not talking to the Department of

they’re not talking to the Department of Treasury and so they make their own

Treasury and so they make their own

Treasury and so they make their own payroll system and then ten other

payroll system and then ten other

payroll system and then ten other agencies start making payroll systems

agencies start making payroll systems

agencies start making payroll systems and so now you’re spending millions and

and so now you’re spending millions and

and so now you’re spending millions and millions of dollars on something the

millions of dollars on something the

millions of dollars on something the government already owns and so we said

government already owns and so we said

government already owns and so we said okay well we’re gonna have a central

okay well we’re gonna have a central

okay well we’re gonna have a central repository where everyone submits all

repository where everyone submits all

repository where everyone submits all the custom software that they’ve built

the custom software that they’ve built

the custom software that they’ve built and we’re gonna go one step further

and we’re gonna go one step further

and we’re gonna go one step further sure State Department will go to the

sure State Department will go to the

sure State Department will go to the repository and say oh there’s already a

repository and say oh there’s already a

repository and say oh there’s already a payroll system we don’t have to build

payroll system we don’t have to build

payroll system we don’t have to build our own but then we’re gonna share that

our own but then we’re gonna share that

our own but then we’re gonna share that with the general public and so if you

with the general public and so if you

with the general public and so if you have a business I need the payroll

have a business I need the payroll

have a business I need the payroll system you could use the Department of

system you could use the Department of

system you could use the Department of Treasury’s payroll system for all you

Treasury’s payroll system for all you

Treasury’s payroll system for all you want so isn’t that great right because

want so isn’t that great right because

want so isn’t that great right because now you’re giving the taxpayers a

now you’re giving the taxpayers a

now you’re giving the taxpayers a product that their tax dollars paid for

product that their tax dollars paid for

product that their tax dollars paid for but here’s the thing about government

but here’s the thing about government

but here’s the thing about government it’s very risk-averse in those working

it’s very risk-averse in those working

it’s very risk-averse in those working environments and so innovators feel like

environments and so innovators feel like

environments and so innovators feel like they can only make incremental change

they can only make incremental change

they can only make incremental change when there’s no mandate from the outside

when there’s no mandate from the outside

when there’s no mandate from the outside and so you know we ended up tempering

and so you know we ended up tempering

and so you know we ended up tempering down the policy and we said okay you

down the policy and we said okay you

down the policy and we said okay you know only 20 percent of the the source

know only 20 percent of the the source

know only 20 percent of the the source code in that repository will be released

code in that repository will be released

code in that repository will be released to the general public and we put it out

to the general public and we put it out

to the general public and we put it out for public comment not thinking we would

for public comment not thinking we would

for public comment not thinking we would get much of a response but somehow some

get much of a response but somehow some

get much of a response but somehow some people did catch down in this and

people did catch down in this and

people did catch down in this and started publicizing it and then we got

started publicizing it and then we got

started publicizing it and then we got tons of response and it was fantastic

tons of response and it was fantastic

tons of response and it was fantastic why not why wouldn’t it be bad and so

why not why wouldn’t it be bad and so

why not why wouldn’t it be bad and so those public comments really enabled the

those public comments really enabled the

those public comments really enabled the innovators in government to change

innovators in government to change

innovators in government to change things and push forward with a process

things and push forward with a process

things and push forward with a process that is gonna save us money and time a

that is gonna save us money and time a

that is gonna save us money and time a better process better government starts

better process better government starts

better process better government starts a better process the better process

a better process the better process

a better process the better process really does start with you and get asked

really does start with you and get asked

really does start with you and get asked all the time you know is it possible in

all the time you know is it possible in

all the time you know is it possible in these huge bureaucracies to make

these huge bureaucracies to make

these huge bureaucracies to make government better they’re just too big

government better they’re just too big

government better they’re just too big and the answer is absolutely yes

and the answer is absolutely yes

and the answer is absolutely yes governments all around the world are

governments all around the world are

governments all around the world are doing it and they’re doing an amazing

doing it and they’re doing an amazing

doing it and they’re doing an amazing job and every government everywhere has

job and every government everywhere has

job and every government everywhere has new innovations every day and we all

new innovations every day and we all

new innovations every day and we all share what we’re doing and what’s

share what we’re doing and what’s

share what we’re doing and what’s working well we just need to test and

working well we just need to test and

working well we just need to test and then we need to expand and we need to

then we need to expand and we need to

then we need to expand and we need to expand and and help scale a lot of these

expand and and help scale a lot of these

expand and and help scale a lot of these great solutions so you know are you a

great solutions so you know are you a

great solutions so you know are you a little bit upset that you know you feel

little bit upset that you know you feel

little bit upset that you know you feel disconnected from government in which

disconnected from government in which

disconnected from government in which you could work with government agencies

you could work with government agencies

you could work with government agencies on solutions challenge.gov is a website

on solutions challenge.gov is a website

on solutions challenge.gov is a website where government agencies are

where government agencies are

where government agencies are crowdsourcing of solutions to some of

crowdsourcing of solutions to some of

crowdsourcing of solutions to some of the biggest problems going on right now

the biggest problems going on right now

the biggest problems going on right now like the opioid epidemic you could

like the opioid epidemic you could

like the opioid epidemic you could actually make some money if your idea is

actually make some money if your idea is

actually make some money if your idea is good enough so you know I’m giving you

good enough so you know I’m giving you

good enough so you know I’m giving you ideas to make money rather than asking

ideas to make money rather than asking

ideas to make money rather than asking for money and who likes doing their

for money and who likes doing their

for money and who likes doing their taxes anybody anyone like no taxes now

taxes anybody anyone like no taxes now

taxes anybody anyone like no taxes now yeah there was a yes okay well well

yeah there was a yes okay well well

yeah there was a yes okay well well Estonia the average amount of time it

Estonia the average amount of time it

Estonia the average amount of time it takes for someone to do their taxes

takes for someone to do their taxes

takes for someone to do their taxes three minutes not three weeks not to be

three minutes not three weeks not to be

three minutes not three weeks not to be months why can’t we do that eventually

months why can’t we do that eventually

months why can’t we do that eventually that’s something to shoot for right so

that’s something to shoot for right so

that’s something to shoot for right so there are great solutions going on all

there are great solutions going on all

there are great solutions going on all around the world and even in our

around the world and even in our

around the world and even in our American government and all we need to

American government and all we need to

American government and all we need to do is find the ones that can be scaled

do is find the ones that can be scaled

do is find the ones that can be scaled and scale them with your help better

and scale them with your help better

and scale them with your help better government starts a better process

government starts a better process

government starts a better process better process starts with you I want to

better process starts with you I want to

better process starts with you I want to end by talking about why this is so

end by talking about why this is so

end by talking about why this is so important so there once was a man named

important so there once was a man named

important so there once was a man named kalyanam he lived in India he served in

kalyanam he lived in India he served in

kalyanam he lived in India he served in World War two in the Indian military and

World War two in the Indian military and

World War two in the Indian military and afterwards he stayed active duty and get

afterwards he stayed active duty and get

afterwards he stayed active duty and get a wife and two young sons and it was on

a wife and two young sons and it was on

a wife and two young sons and it was on active duty that one day he suddenly

active duty that one day he suddenly

active duty that one day he suddenly died now the Indian government was new

died now the Indian government was new

died now the Indian government was new at the time and so it didn’t do much

at the time and so it didn’t do much

at the time and so it didn’t do much well it just went its independence but

well it just went its independence but

well it just went its independence but what it did do was take care of his

what it did do was take care of his

what it did do was take care of his fallen soldiers and so with the really

fallen soldiers and so with the really

fallen soldiers and so with the really modest military pension his wife and

modest military pension his wife and

modest military pension his wife and kids were able to get by and in fact his

kids were able to get by and in fact his

kids were able to get by and in fact his oldest son was able to go to medical

oldest son was able to go to medical

oldest son was able to go to medical school graduate from school and go to

school graduate from school and go to

school graduate from school and go to medical school and then come to the

medical school and then come to the

medical school and then come to the United States and become a doctor a

United States and become a doctor a

United States and become a doctor a dream that he’d always wanted now if the

dream that he’d always wanted now if the

dream that he’d always wanted now if the Indian government had screwed up that

Indian government had screwed up that

Indian government had screwed up that pension system in any way if there was

pension system in any way if there was

pension system in any way if there was fraud and abuse if one or two payments

fraud and abuse if one or two payments

fraud and abuse if one or two payments got lost then I don’t know if that

got lost then I don’t know if that

got lost then I don’t know if that boy my father would have been able to

boy my father would have been able to

boy my father would have been able to fulfill his dream you see we all have

fulfill his dream you see we all have

fulfill his dream you see we all have stories like this and you know we’re

stories like this and you know we’re

stories like this and you know we’re pretty resilient people we’re pretty

pretty resilient people we’re pretty

pretty resilient people we’re pretty self-sufficient we don’t need the

self-sufficient we don’t need the

self-sufficient we don’t need the government all the time

government all the time

government all the time but it’d be nice to know that if we had

but it’d be nice to know that if we had

but it’d be nice to know that if we had a government that we could trust but

a government that we could trust but

a government that we could trust but when the time came

when the time came

when the time came we’d be able to rely on it so better

we’d be able to rely on it so better

we’d be able to rely on it so better government starts with better process

government starts with better process

government starts with better process let’s start a movement for better

let’s start a movement for better

let’s start a movement for better government and let’s start a movement

government and let’s start a movement

government and let’s start a movement for better process thank you

for better process thank you

for better process thank you [Applause]

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