hi I’m Evan Carmichael welcome to the edition of ask Evan today I mention a
edition of ask Evan today I mention a
edition of ask Evan today I mention a question from one of my newsletter
question from one of my newsletter
question from one of my newsletter readers Momo sahni who wrote in saying
readers Momo sahni who wrote in saying
readers Momo sahni who wrote in saying dear Evan with respect could you please
dear Evan with respect could you please
dear Evan with respect could you please share with me how you manage your 24
share with me how you manage your 24
share with me how you manage your 24 hours between reading researching
hours between reading researching
hours between reading researching writings client needs visitation
writings client needs visitation
writings client needs visitation sleeping and eating I would sincerely be
sleeping and eating I would sincerely be
sleeping and eating I would sincerely be grateful should this enquiry meet your
grateful should this enquiry meet your
grateful should this enquiry meet your kindness and speedy response remains in
kindness and speedy response remains in
kindness and speedy response remains in sealy and respectfully your loving fan
sealy and respectfully your loving fan
sealy and respectfully your loving fan thank you this is a great question and I
thank you this is a great question and I
thank you this is a great question and I think time managing is one of the
think time managing is one of the
think time managing is one of the biggest challenge is a lot of
biggest challenge is a lot of
biggest challenge is a lot of entrepreneurs face because we’re trying
entrepreneurs face because we’re trying
entrepreneurs face because we’re trying to do too many things right you’re
to do too many things right you’re
to do too many things right you’re always short staffed you don’t have
always short staffed you don’t have
always short staffed you don’t have enough resources and so you have to be
enough resources and so you have to be
enough resources and so you have to be creative and manage your time really
creative and manage your time really
creative and manage your time really really really effectively now I’ve
really really effectively now I’ve
really really effectively now I’ve created an entire worksheet series on
created an entire worksheet series on
created an entire worksheet series on this that if you want you can go step by
this that if you want you can go step by
this that if you want you can go step by step to help you manage your time but
step to help you manage your time but
step to help you manage your time but kind of a quick high level overview of
kind of a quick high level overview of
kind of a quick high level overview of what I do first thing is eliminate all
what I do first thing is eliminate all
what I do first thing is eliminate all the things that are not essential so you
the things that are not essential so you
the things that are not essential so you got to look at everything that you do in
got to look at everything that you do in
got to look at everything that you do in your day and see do they really add
your day and see do they really add
your day and see do they really add value to your business or not then you
value to your business or not then you
value to your business or not then you try to automate as much as you can
try to automate as much as you can
try to automate as much as you can through computer program software your
through computer program software your
through computer program software your own algorithms and then you try to
own algorithms and then you try to
own algorithms and then you try to delegate as much as possible what’s left
delegate as much as possible what’s left
delegate as much as possible what’s left over so you’re focusing on what you
over so you’re focusing on what you
over so you’re focusing on what you bring the highest value to every day and
bring the highest value to every day and
bring the highest value to every day and one of the things that I think about my
one of the things that I think about my
one of the things that I think about my way to work is what can I do today that
way to work is what can I do today that
way to work is what can I do today that brings the highest value to my business
brings the highest value to my business
brings the highest value to my business and if I find myself doing the same
and if I find myself doing the same
and if I find myself doing the same things either repeatedly then I’ll try
things either repeatedly then I’ll try
things either repeatedly then I’ll try to find a way to automate it or things
to find a way to automate it or things
to find a way to automate it or things that I really shouldn’t be doing it’s
that I really shouldn’t be doing it’s
that I really shouldn’t be doing it’s important for my business to do but it
important for my business to do but it
important for my business to do but it shouldn’t be me then I’ll delegate that
shouldn’t be me then I’ll delegate that
shouldn’t be me then I’ll delegate that away for somebody else to do so I can
away for somebody else to do so I can
away for somebody else to do so I can focus in on the things that I add the
focus in on the things that I add the
focus in on the things that I add the most value to my business on and that’s
most value to my business on and that’s
most value to my business on and that’s it that’s a constant battle because they
it that’s a constant battle because they
it that’s a constant battle because they always chasing new opportunities looking
always chasing new opportunities looking
always chasing new opportunities looking for new ways to grow and so I’m
for new ways to grow and so I’m
for new ways to grow and so I’m constantly pacing that myself even as I
constantly pacing that myself even as I
constantly pacing that myself even as I grow my business which is about how I
grow my business which is about how I
grow my business which is about how I spend my day I’m a big believer in
spend my day I’m a big believer in
spend my day I’m a big believer in Chungking your time and I think a lot of
Chungking your time and I think a lot of
Chungking your time and I think a lot of people get distracted and I was to buy
people get distracted and I was to buy
people get distracted and I was to buy new things coming in emails tweets
new things coming in emails tweets
new things coming in emails tweets Facebook updates and you spend so much
Facebook updates and you spend so much
Facebook updates and you spend so much time reacting to these things and
time reacting to these things and
time reacting to these things and putting out fires that you don’t
putting out fires that you don’t
putting out fires that you don’t actually get into spend any time with I
actually get into spend any time with I
actually get into spend any time with I call CEO time or you’re building your
call CEO time or you’re building your
call CEO time or you’re building your business and working on it instead of in
business and working on it instead of in
business and working on it instead of in it so I like chunky
it so I like chunky
it so I like chunky time and basically that that concept is
time and basically that that concept is
time and basically that that concept is finding things that you do on a regular
finding things that you do on a regular
finding things that you do on a regular basis and doing them all at once so if
basis and doing them all at once so if
basis and doing them all at once so if you do something multiple times a day
you do something multiple times a day
you do something multiple times a day like check email for example then do
like check email for example then do
like check email for example then do that once a day if you do things
that once a day if you do things
that once a day if you do things multiple times a week like maybe meet
multiple times a week like maybe meet
multiple times a week like maybe meet people then try to do that once a week
people then try to do that once a week
people then try to do that once a week and if you do things holding four times
and if you do things holding four times
and if you do things holding four times per month then try to do it once a month
per month then try to do it once a month
per month then try to do it once a month and try to apply that to your business
and try to apply that to your business
and try to apply that to your business because you get in the zone a little bit
because you get in the zone a little bit
because you get in the zone a little bit to say I’m on Sam checking email and an
to say I’m on Sam checking email and an
to say I’m on Sam checking email and an email comes in if I’m working on
email comes in if I’m working on
email comes in if I’m working on something else and I then check my email
something else and I then check my email
something else and I then check my email it takes me another you know 15 minutes
it takes me another you know 15 minutes
it takes me another you know 15 minutes to get back into what I was doing before
to get back into what I was doing before
to get back into what I was doing before or long ways it’s a big distraction or
or long ways it’s a big distraction or
or long ways it’s a big distraction or if you can just go through all your mail
if you can just go through all your mail
if you can just go through all your mail email all at once you’re in that mode
email all at once you’re in that mode
email all at once you’re in that mode you’re entering things quickly you’re
you’re entering things quickly you’re
you’re entering things quickly you’re ready to go on to the next one you’re
ready to go on to the next one you’re
ready to go on to the next one you’re not being distracted by anything else
not being distracted by anything else
not being distracted by anything else and you become a lot more productive so
and you become a lot more productive so
and you become a lot more productive so you can get a lot more done in less time
you can get a lot more done in less time
you can get a lot more done in less time by focusing your energies on one thing
by focusing your energies on one thing
by focusing your energies on one thing and one task at a time so my typical day
and one task at a time so my typical day
and one task at a time so my typical day I’m usually breaking my day down into
I’m usually breaking my day down into
I’m usually breaking my day down into three one and a half hour chunks and I
three one and a half hour chunks and I
three one and a half hour chunks and I find that one and a half hours is enough
find that one and a half hours is enough
find that one and a half hours is enough time for me to kind of get something
time for me to kind of get something
time for me to kind of get something completely done work really hard and
completely done work really hard and
completely done work really hard and then take a break because after that my
then take a break because after that my
then take a break because after that my brain starts to fry a little bit so I’ll
brain starts to fry a little bit so I’ll
brain starts to fry a little bit so I’ll break my day in two three one and a half
break my day in two three one and a half
break my day in two three one and a half hour chunks usually from Monday to
hour chunks usually from Monday to
hour chunks usually from Monday to Thursday that’s what I’ll be in the
Thursday that’s what I’ll be in the
Thursday that’s what I’ll be in the office and then one of those trunks will
office and then one of those trunks will
office and then one of those trunks will be email so email everything related to
be email so email everything related to
be email so email everything related to email so if I need to answer the email
email so if I need to answer the email
email so if I need to answer the email log of C but also look at the proposal
log of C but also look at the proposal
log of C but also look at the proposal or get back to staff members or whatever
or get back to staff members or whatever
or get back to staff members or whatever it is anything related to email is one
it is anything related to email is one
it is anything related to email is one and a half hours per day Monday the
and a half hours per day Monday the
and a half hours per day Monday the Thursday and I find that really helpful
Thursday and I find that really helpful
Thursday and I find that really helpful because it forces me to focus you know
because it forces me to focus you know
because it forces me to focus you know you only have an hour and a half you got
you only have an hour and a half you got
you only have an hour and a half you got to get it done when you have that fixed
to get it done when you have that fixed
to get it done when you have that fixed timeline you know you have to actually
timeline you know you have to actually
timeline you know you have to actually you know buckle down get the word not
you know buckle down get the word not
you know buckle down get the word not get distracted by anything else and when
get distracted by anything else and when
get distracted by anything else and when it does is that this whole system allows
it does is that this whole system allows
it does is that this whole system allows you to free up extra time to their do
you to free up extra time to their do
you to free up extra time to their do more work if you want to or also have a
more work if you want to or also have a
more work if you want to or also have a better work-life balance and go out and
better work-life balance and go out and
better work-life balance and go out and do other things that can help you grow
do other things that can help you grow
do other things that can help you grow personally professionally so my one and
personally professionally so my one and
personally professionally so my one and a half hours email Monday to Thursday
a half hours email Monday to Thursday
a half hours email Monday to Thursday then from there
then from there
then from there each day’s looks a little bit different
each day’s looks a little bit different
each day’s looks a little bit different at least for me my monday is usually my
at least for me my monday is usually my
at least for me my monday is usually my big work day so I try to get everything
big work day so I try to get everything
big work day so I try to get everything done as much as I can for the week on
done as much as I can for the week on
done as much as I can for the week on Monday so you know I may not get to all
Monday so you know I may not get to all
Monday so you know I may not get to all the emails that come in on Monday if I
the emails that come in on Monday if I
the emails that come in on Monday if I don’t have time that one and a half
don’t have time that one and a half
don’t have time that one and a half hours because I haven’t checked since
hours because I haven’t checked since
hours because I haven’t checked since thursday afternoon but then I’m doing
thursday afternoon but then I’m doing
thursday afternoon but then I’m doing all sorry cough attack if I have client
all sorry cough attack if I have client
all sorry cough attack if I have client work or things that are done that are
work or things that are done that are
work or things that are done that are due during the week creating my
due during the week creating my
due during the week creating my newsletter creating a blog post all that
newsletter creating a blog post all that
newsletter creating a blog post all that is done on monday as much as possible so
is done on monday as much as possible so
is done on monday as much as possible so i’ll use the 21 and a half hour chunks
i’ll use the 21 and a half hour chunks
i’ll use the 21 and a half hour chunks that are remaining on Monday to do that
that are remaining on Monday to do that
that are remaining on Monday to do that I try to get everything done as much as
I try to get everything done as much as
I try to get everything done as much as I can so I have the rest of the week to
I can so I have the rest of the week to
I can so I have the rest of the week to focus on things i want to focus on
focus on things i want to focus on
focus on things i want to focus on tuesdays usually want to call my CEO day
tuesdays usually want to call my CEO day
tuesdays usually want to call my CEO day and so that’s when I work on projects
and so that’s when I work on projects
and so that’s when I work on projects that are undefined so every month is
that are undefined so every month is
that are undefined so every month is something different I’m working on
something different I’m working on
something different I’m working on things that I’m trying to use to grow my
things that I’m trying to use to grow my
things that I’m trying to use to grow my business and as much as fall so you want
business and as much as fall so you want
business and as much as fall so you want to make sure you have CEO time built
to make sure you have CEO time built
to make sure you have CEO time built into every week so that you have time to
into every week so that you have time to
into every week so that you have time to focus on the growth part right so you’re
focus on the growth part right so you’re
focus on the growth part right so you’re not just putting out fires and reacting
not just putting out fires and reacting
not just putting out fires and reacting but you’re able to grow your business on
but you’re able to grow your business on
but you’re able to grow your business on Wednesday it’s my video day so this is
Wednesday it’s my video day so this is
Wednesday it’s my video day so this is Wednesday i’m filming all my videos i
Wednesday i’m filming all my videos i
Wednesday i’m filming all my videos i look at everything that’s been that’s
look at everything that’s been that’s
look at everything that’s been that’s come in for the past week and I usually
come in for the past week and I usually
come in for the past week and I usually write back to people say i’ll create a
write back to people say i’ll create a
write back to people say i’ll create a video reply to you and i’ll let you know
video reply to you and i’ll let you know
video reply to you and i’ll let you know when it comes up and so on wednesday i
when it comes up and so on wednesday i
when it comes up and so on wednesday i stay at home and i create my videos and
stay at home and i create my videos and
stay at home and i create my videos and then I send them up to my editor who put
then I send them up to my editor who put
then I send them up to my editor who put all the visuals and music and all that
all the visuals and music and all that
all the visuals and music and all that fancy stuff in and so that’s what i do
fancy stuff in and so that’s what i do
fancy stuff in and so that’s what i do on wednesdays and then Thursday is my
on wednesdays and then Thursday is my
on wednesdays and then Thursday is my meeting day and on Thursdays I’ll have
meeting day and on Thursdays I’ll have
meeting day and on Thursdays I’ll have calls and meetings and basically get in
calls and meetings and basically get in
calls and meetings and basically get in the zone for that is usually at my
the zone for that is usually at my
the zone for that is usually at my office or I call people and I set
office or I call people and I set
office or I call people and I set everything up kind of back to back for
everything up kind of back to back for
everything up kind of back to back for one day to do that and then friday is
one day to do that and then friday is
one day to do that and then friday is usually off or I’m you know writing my
usually off or I’m you know writing my
usually off or I’m you know writing my worksheets or you know don’t check don’t
worksheets or you know don’t check don’t
worksheets or you know don’t check don’t check email don’t book anything off and
check email don’t book anything off and
check email don’t book anything off and then Friday excited Saturday Sundays off
then Friday excited Saturday Sundays off
then Friday excited Saturday Sundays off for the weekend so that’s kind of my
for the weekend so that’s kind of my
for the weekend so that’s kind of my typical week and why I find it really
typical week and why I find it really
typical week and why I find it really helpful to check your time so say our
helpful to check your time so say our
helpful to check your time so say our meeting for example if you’re doing
meeting for example if you’re doing
meeting for example if you’re doing phone calls or you’re meeting people
phone calls or you’re meeting people
phone calls or you’re meeting people there’s always a little bit of prep time
there’s always a little bit of prep time
there’s always a little bit of prep time in advance right like the 15 minutes or
in advance right like the 15 minutes or
in advance right like the 15 minutes or 20 minutes before meeting or before
20 minutes before meeting or before
20 minutes before meeting or before phone call you should is not very
phone call you should is not very
phone call you should is not very productive right if you know you have a
productive right if you know you have a
productive right if you know you have a meet
meet
meet coming up or especially if somebody’s
coming up or especially if somebody’s
coming up or especially if somebody’s late on a phone call you can’t really
late on a phone call you can’t really
late on a phone call you can’t really get anything really productive done in
get anything really productive done in
get anything really productive done in that time because you’re thinking about
that time because you’re thinking about
that time because you’re thinking about what’s coming up so you can’t really do
what’s coming up so you can’t really do
what’s coming up so you can’t really do anything high-level just before that and
anything high-level just before that and
anything high-level just before that and often just after that you get ideas that
often just after that you get ideas that
often just after that you get ideas that come from the meeting and so you can’t
come from the meeting and so you can’t
come from the meeting and so you can’t really focus on anything else afterwards
really focus on anything else afterwards
really focus on anything else afterwards as well and so I find if you have too
as well and so I find if you have too
as well and so I find if you have too many meetings spread over over various
many meetings spread over over various
many meetings spread over over various days you just spent that time in
days you just spent that time in
days you just spent that time in meetings around phone calls and not
meetings around phone calls and not
meetings around phone calls and not spending time growing your business so I
spending time growing your business so I
spending time growing your business so I find that I book the meetings back to
find that I book the meetings back to
find that I book the meetings back to back to back to back we’re phone calls
back to back to back we’re phone calls
back to back to back we’re phone calls as well and i find that gets me in the
as well and i find that gets me in the
as well and i find that gets me in the zone so i wake up on thursday i know i’m
zone so i wake up on thursday i know i’m
zone so i wake up on thursday i know i’m gonna have lots of meetings today that’s
gonna have lots of meetings today that’s
gonna have lots of meetings today that’s my meeting day you know have a shower
my meeting day you know have a shower
my meeting day you know have a shower get changed you know dress up you’re
get changed you know dress up you’re
get changed you know dress up you’re ready to go and basically being the
ready to go and basically being the
ready to go and basically being the mindset of going out and talking to
mindset of going out and talking to
mindset of going out and talking to people being friendly outgoing and and
people being friendly outgoing and and
people being friendly outgoing and and that’s my mindset for the day and then
that’s my mindset for the day and then
that’s my mindset for the day and then after Thursday I kind of decompress take
after Thursday I kind of decompress take
after Thursday I kind of decompress take all the information and figure what my
all the information and figure what my
all the information and figure what my next steps are going to be with all the
next steps are going to be with all the
next steps are going to be with all the people that I met we’re on a day like
people that I met we’re on a day like
people that I met we’re on a day like Monday it’s my min day to my get
Monday it’s my min day to my get
Monday it’s my min day to my get everything done that I need to get done
everything done that I need to get done
everything done that I need to get done for the week day I find that it’s a
for the week day I find that it’s a
for the week day I find that it’s a different mindset right I don’t have to
different mindset right I don’t have to
different mindset right I don’t have to worry about going out and talking to
worry about going out and talking to
worry about going out and talking to people I’m more introverted on a monday
people I’m more introverted on a monday
people I’m more introverted on a monday because i just have to buckle down and
because i just have to buckle down and
because i just have to buckle down and work you know i don’t have to dress up
work you know i don’t have to dress up
work you know i don’t have to dress up if i don’t want to don’t have to shave
if i don’t want to don’t have to shave
if i don’t want to don’t have to shave if i don’t want to and so having those
if i don’t want to and so having those
if i don’t want to and so having those different days i find really helps get
different days i find really helps get
different days i find really helps get me in the zone for each particular task
me in the zone for each particular task
me in the zone for each particular task and allows me to be a lot more
and allows me to be a lot more
and allows me to be a lot more productive i get a lot more done in that
productive i get a lot more done in that
productive i get a lot more done in that time in those you know three one and a
time in those you know three one and a
time in those you know three one and a half hour chunks a day than i did before
half hour chunks a day than i did before
half hour chunks a day than i did before during regular nine-to-five or plus work
during regular nine-to-five or plus work
during regular nine-to-five or plus work hours so it frees up more time that you
hours so it frees up more time that you
hours so it frees up more time that you can then use if you want to add another
can then use if you want to add another
can then use if you want to add another chunk or to do your kind of personal
chunk or to do your kind of personal
chunk or to do your kind of personal life stuff as well so hopefully that
life stuff as well so hopefully that
life stuff as well so hopefully that helps maybe too much information in the
helps maybe too much information in the
helps maybe too much information in the video i don’t know hopefully you guys
video i don’t know hopefully you guys
video i don’t know hopefully you guys liked it the worksheets explain a lot
liked it the worksheets explain a lot
liked it the worksheets explain a lot more but i wanted to try to give you as
more but i wanted to try to give you as
more but i wanted to try to give you as much info as I could through the video
much info as I could through the video
much info as I could through the video it’s a great question something I’m
it’s a great question something I’m
it’s a great question something I’m really passionate about is trying to
really passionate about is trying to
really passionate about is trying to improve your productivity so if you guys
improve your productivity so if you guys
improve your productivity so if you guys liked the video please give it a thumbs
liked the video please give it a thumbs
liked the video please give it a thumbs up below it makes fun to do more of
up below it makes fun to do more of
up below it makes fun to do more of these duties for you and you have a
these duties for you and you have a
these duties for you and you have a question about my schedule or about this
question about my schedule or about this
question about my schedule or about this video or a different question about your
video or a different question about your
video or a different question about your business but for leave in the comments
business but for leave in the comments
business but for leave in the comments below I always read those i always reply
below I always read those i always reply
below I always read those i always reply so thank you and I’ll see you in the
so thank you and I’ll see you in the
so thank you and I’ll see you in the next episode
”
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