hi I’m Evan Carmichael welcome to another edition of entrepreneur tools
another edition of entrepreneur tools
another edition of entrepreneur tools I’m a little sick today so excuse me
I’m a little sick today so excuse me
I’m a little sick today so excuse me from a little nasal and my talking today
from a little nasal and my talking today
from a little nasal and my talking today I want to talk about one of my favorite
I want to talk about one of my favorite
I want to talk about one of my favorite tools that I use to run my business
tools that I use to run my business
tools that I use to run my business called Google Docs which has been
called Google Docs which has been
called Google Docs which has been upgraded to Google Drive and what I use
upgraded to Google Drive and what I use
upgraded to Google Drive and what I use it for is to collaborate with my team
it for is to collaborate with my team
it for is to collaborate with my team run surveys and do mail merges with
run surveys and do mail merges with
run surveys and do mail merges with Gmail so I’m going to quickly touch on
Gmail so I’m going to quickly touch on
Gmail so I’m going to quickly touch on all of them and hopefully you get a few
all of them and hopefully you get a few
all of them and hopefully you get a few ideas to help grow your business as well
ideas to help grow your business as well
ideas to help grow your business as well so I’m on my patriotic tools I’m going
so I’m on my patriotic tools I’m going
so I’m on my patriotic tools I’m going to go find Docs and this is it here the
to go find Docs and this is it here the
to go find Docs and this is it here the link click learn more now used to be
link click learn more now used to be
link click learn more now used to be called Google Docs and now it’s called
called Google Docs and now it’s called
called Google Docs and now it’s called Google Drive and this is my drive here
Google Drive and this is my drive here
Google Drive and this is my drive here and basically what it is is you can
and basically what it is is you can
and basically what it is is you can think of it as an external hard drive
think of it as an external hard drive
think of it as an external hard drive for your files and a lot of people will
for your files and a lot of people will
for your files and a lot of people will use this to store files here I’ve got
use this to store files here I’ve got
use this to store files here I’ve got kind of like excel files I’ve got Word
kind of like excel files I’ve got Word
kind of like excel files I’ve got Word documents I’ve got PDFs in here and it’s
documents I’ve got PDFs in here and it’s
documents I’ve got PDFs in here and it’s an external drive so you can access it
an external drive so you can access it
an external drive so you can access it from any computer that you’re on and
from any computer that you’re on and
from any computer that you’re on and it’s also easy to share individual files
it’s also easy to share individual files
it’s also easy to share individual files if I wanted to share some of these I
if I wanted to share some of these I
if I wanted to share some of these I could easily and I can also set
could easily and I can also set
could easily and I can also set permissions so other people can edit
permissions so other people can edit
permissions so other people can edit them so you can see here that adhesives
them so you can see here that adhesives
them so you can see here that adhesives on my team has edited this file so it’s
on my team has edited this file so it’s
on my team has edited this file so it’s been modified by someone else other than
been modified by someone else other than
been modified by someone else other than me now I don’t really use it for having
me now I don’t really use it for having
me now I don’t really use it for having an external hard drive or like using
an external hard drive or like using
an external hard drive or like using Dropbox instead but what I do use it for
Dropbox instead but what I do use it for
Dropbox instead but what I do use it for the biggest reason why I signed up for
the biggest reason why I signed up for
the biggest reason why I signed up for it is I needed a way to collaborate with
it is I needed a way to collaborate with
it is I needed a way to collaborate with my team who was remote so when everybody
my team who was remote so when everybody
my team who was remote so when everybody on my team almost does not work with me
on my team almost does not work with me
on my team almost does not work with me in my office or spread out across the
in my office or spread out across the
in my office or spread out across the world I needed a way to run our projects
world I needed a way to run our projects
world I needed a way to run our projects in a way that was really easy to do and
in a way that was really easy to do and
in a way that was really easy to do and I looked at a number of different
I looked at a number of different
I looked at a number of different programs like Basecamp and a few other
programs like Basecamp and a few other
programs like Basecamp and a few other ones that were project management
ones that were project management
ones that were project management systems and just found them to be too
systems and just found them to be too
systems and just found them to be too cumbersome there are too many steps to
cumbersome there are too many steps to
cumbersome there are too many steps to add a task and it might make sense for
add a task and it might make sense for
add a task and it might make sense for really long or huge projects and involve
really long or huge projects and involve
really long or huge projects and involve a lot of people but for you know if
a lot of people but for you know if
a lot of people but for you know if you’re just an entrepreneur you have
you’re just an entrepreneur you have
you’re just an entrepreneur you have individual people that you need to deal
individual people that you need to deal
individual people that you need to deal with I found it easier just to run a
with I found it easier just to run a
with I found it easier just to run a simple Google Doc file or Google Drive
simple Google Doc file or Google Drive
simple Google Doc file or Google Drive file and it basically looks like an
file and it basically looks like an
file and it basically looks like an excel file that lists all the different
excel file that lists all the different
excel file that lists all the different tasks that are coming up so I’m going to
tasks that are coming up so I’m going to
tasks that are coming up so I’m going to show you a couple that I use
show you a couple that I use
show you a couple that I use one is with Joel Mar and Gretchen which
one is with Joel Mar and Gretchen which
one is with Joel Mar and Gretchen which is a husband-and-wife team that I happen
is a husband-and-wife team that I happen
is a husband-and-wife team that I happen to Philippines and that Adisa is my
to Philippines and that Adisa is my
to Philippines and that Adisa is my programmer who is currently in Holland
programmer who is currently in Holland
programmer who is currently in Holland so we’ll load both of these and we can
so we’ll load both of these and we can
so we’ll load both of these and we can see what we’re doing here so this is a
see what we’re doing here so this is a
see what we’re doing here so this is a Jo Marlys and they do a lot of marketing
Jo Marlys and they do a lot of marketing
Jo Marlys and they do a lot of marketing admin stuff personal assistants stuff
admin stuff personal assistants stuff
admin stuff personal assistants stuff for me and so it looks like an excel
for me and so it looks like an excel
for me and so it looks like an excel file so it’s called Jo mark to do it
file so it’s called Jo mark to do it
file so it’s called Jo mark to do it something we both share I can edit it
something we both share I can edit it
something we both share I can edit it they can edit it and it’ll show
they can edit it and it’ll show
they can edit it and it’ll show basically lists of tasks I have to get
basically lists of tasks I have to get
basically lists of tasks I have to get done so things with Pinterest picture of
done so things with Pinterest picture of
done so things with Pinterest picture of the day we can update so they’re finding
the day we can update so they’re finding
the day we can update so they’re finding they’re telling me the weather and
they’re telling me the weather and
they’re telling me the weather and movies and events to do in my city of
movies and events to do in my city of
movies and events to do in my city of Toronto every weekend and just like
Toronto every weekend and just like
Toronto every weekend and just like Excel you can have lots of different
Excel you can have lots of different
Excel you can have lots of different spreadsheets and there’s a whole bunch
spreadsheets and there’s a whole bunch
spreadsheets and there’s a whole bunch of different things you can add you know
of different things you can add you know
of different things you can add you know whatever you want so if I click on my
whatever you want so if I click on my
whatever you want so if I click on my Facebook schedule these are some of the
Facebook schedule these are some of the
Facebook schedule these are some of the things that they’re responsible for
things that they’re responsible for
things that they’re responsible for posting onto the Facebook page and a
posting onto the Facebook page and a
posting onto the Facebook page and a great great way to be able to share
great great way to be able to share
great great way to be able to share information and both be able to update
information and both be able to update
information and both be able to update it this was also really helpful when we
it this was also really helpful when we
it this was also really helpful when we were training because I had never
were training because I had never
were training because I had never actually met them in person only over
actually met them in person only over
actually met them in person only over the phone and online and it’s great to
the phone and online and it’s great to
the phone and online and it’s great to be able to have everything documented
be able to have everything documented
be able to have everything documented written down in a file that you can both
written down in a file that you can both
written down in a file that you can both edit and share an update and whenever
edit and share an update and whenever
edit and share an update and whenever something needs to be changed we can
something needs to be changed we can
something needs to be changed we can both log in here and make that change so
both log in here and make that change so
both log in here and make that change so it’s this it basically runs our
it’s this it basically runs our
it’s this it basically runs our relationship and it’s been a great tool
relationship and it’s been a great tool
relationship and it’s been a great tool to be able to quickly use while I like
to be able to quickly use while I like
to be able to quickly use while I like this over a drop box you could just
this over a drop box you could just
this over a drop box you could just Dropbox in Excel files an example and
Dropbox in Excel files an example and
Dropbox in Excel files an example and you can both modify it the challenges
you can both modify it the challenges
you can both modify it the challenges you can’t both edit at the same time so
you can’t both edit at the same time so
you can’t both edit at the same time so if you’re using the same file at the
if you’re using the same file at the
if you’re using the same file at the same time you’re going to have
same time you’re going to have
same time you’re going to have conflicted copies where here I can edit
conflicted copies where here I can edit
conflicted copies where here I can edit it at the same time that GEOMAR and
it at the same time that GEOMAR and
it at the same time that GEOMAR and Gretchen are editing it and it’s easy to
Gretchen are editing it and it’s easy to
Gretchen are editing it and it’s easy to be able to you know have those changes
be able to you know have those changes
be able to you know have those changes and keep them updated I’ll show you
and keep them updated I’ll show you
and keep them updated I’ll show you another one this is a DC was my
another one this is a DC was my
another one this is a DC was my programmer so this is slightly different
programmer so this is slightly different
programmer so this is slightly different things so we are always updating new
things so we are always updating new
things so we are always updating new tasks so with your mark Gretchen it’s
tasks so with your mark Gretchen it’s
tasks so with your mark Gretchen it’s more habitual things certain processes
more habitual things certain processes
more habitual things certain processes that have to be done every day or every
that have to be done every day or every
that have to be done every day or every week every month and with a decent
week every month and with a decent
week every month and with a decent programmer we’re looking at new things
programmer we’re looking at new things
programmer we’re looking at new things that have to be done on an ongoing basis
that have to be done on an ongoing basis
that have to be done on an ongoing basis as we’re developing new features for our
as we’re developing new features for our
as we’re developing new features for our website so what happens here is I’ll
website so what happens here is I’ll
website so what happens here is I’ll make a list and this goes on and on and
make a list and this goes on and on and
make a list and this goes on and on and on
on
on we all have the to dues that we want to
we all have the to dues that we want to
we all have the to dues that we want to get done for our website and then we
get done for our website and then we
get done for our website and then we have to kind of prioritize them and so
have to kind of prioritize them and so
have to kind of prioritize them and so basically what he says every day is he
basically what he says every day is he
basically what he says every day is he logs into the Google Drive here and
logs into the Google Drive here and
logs into the Google Drive here and looks at what’s number one on the list
looks at what’s number one on the list
looks at what’s number one on the list and they’ll start working his way
and they’ll start working his way
and they’ll start working his way through so I will add these projects to
through so I will add these projects to
through so I will add these projects to the list and then when he’s done he’ll
the list and then when he’s done he’ll
the list and then when he’s done he’ll click on he’ll add done here so I know
click on he’ll add done here so I know
click on he’ll add done here so I know that it’s done and I can take a look and
that it’s done and I can take a look and
that it’s done and I can take a look and I will be yourself so for removing
I will be yourself so for removing
I will be yourself so for removing things from the list so we have it set
things from the list so we have it set
things from the list so we have it set that I’m the only one who adds to the
that I’m the only one who adds to the
that I’m the only one who adds to the list and also removes from the list and
list and also removes from the list and
list and also removes from the list and so you know he’ll click done and so I
so you know he’ll click done and so I
so you know he’ll click done and so I can always check it out before it gets
can always check it out before it gets
can always check it out before it gets removed and if we have any comments here
removed and if we have any comments here
removed and if we have any comments here we can add it in and we can easily talk
we can add it in and we can easily talk
we can add it in and we can easily talk about it together so I’ll try to explain
about it together so I’ll try to explain
about it together so I’ll try to explain what I want and hopefully that makes
what I want and hopefully that makes
what I want and hopefully that makes sense and if it doesn’t then he can add
sense and if it doesn’t then he can add
sense and if it doesn’t then he can add some comments in as well and he simply
some comments in as well and he simply
some comments in as well and he simply starts working through that list task by
starts working through that list task by
starts working through that list task by task and so I found it to be just so
task and so I found it to be just so
task and so I found it to be just so much easier than using something like
much easier than using something like
much easier than using something like Basecamp because you just add to the
Basecamp because you just add to the
Basecamp because you just add to the file and we could put in priority and he
file and we could put in priority and he
file and we could put in priority and he just starts hammering away on these
just starts hammering away on these
just starts hammering away on these every day when he logs into his computer
every day when he logs into his computer
every day when he logs into his computer so that’s the first reason I signed up
so that’s the first reason I signed up
so that’s the first reason I signed up for Google Drive and it’s basically an
for Google Drive and it’s basically an
for Google Drive and it’s basically an easy way to be able to collaborate with
easy way to be able to collaborate with
easy way to be able to collaborate with your team if they’re not especially if
your team if they’re not especially if
your team if they’re not especially if they’re not in the same city as you
they’re not in the same city as you
they’re not in the same city as you there’s a couple other really cool ways
there’s a couple other really cool ways
there’s a couple other really cool ways to be able to use it that I discovered
to be able to use it that I discovered
to be able to use it that I discovered later on the next one is with surveys so
later on the next one is with surveys so
later on the next one is with surveys so if you ever have to run a survey instead
if you ever have to run a survey instead
if you ever have to run a survey instead of having to use external software you
of having to use external software you
of having to use external software you can just use Google Drive as well so
can just use Google Drive as well so
can just use Google Drive as well so through my newsletter I run a survey so
through my newsletter I run a survey so
through my newsletter I run a survey so I’ll click on here for some results and
I’ll click on here for some results and
I’ll click on here for some results and we’ll ask questions for the survey and
we’ll ask questions for the survey and
we’ll ask questions for the survey and people will answer it not a lot of
people will answer it not a lot of
people will answer it not a lot of questions but you can add as many or as
questions but you can add as many or as
questions but you can add as many or as few as you want and this goes on and on
few as you want and this goes on and on
few as you want and this goes on and on and on and on and on and basically
and on and on and on and basically
and on and on and on and basically people will add their information and
people will add their information and
people will add their information and they’ll answer the question you can see
they’ll answer the question you can see
they’ll answer the question you can see when they added it in and it’s a great
when they added it in and it’s a great
when they added it in and it’s a great way to be able to collect information
way to be able to collect information
way to be able to collect information have it all in a file that is basically
have it all in a file that is basically
have it all in a file that is basically like an excel file that you can export
like an excel file that you can export
like an excel file that you can export if you want to and then play around with
if you want to and then play around with
if you want to and then play around with the data if you need to as well and it’s
the data if you need to as well and it’s
the data if you need to as well and it’s really easy to set up a forum we click
really easy to set up a forum we click
really easy to set up a forum we click here go form I can click go to live
here go form I can click go to live
here go form I can click go to live forum and this is what the survey looks
forum and this is what the survey looks
forum and this is what the survey looks like so at the end of my newsletter I
like so at the end of my newsletter I
like so at the end of my newsletter I always say please fill out our form
always say please fill out our form
always say please fill out our form would really appreciate your feedback
would really appreciate your feedback
would really appreciate your feedback and these are some of the questions that
and these are some of the questions that
and these are some of the questions that come up so not that many questions just
come up so not that many questions just
come up so not that many questions just a little bit to learn about
a little bit to learn about
a little bit to learn about our audience and what they’re looking
our audience and what they’re looking
our audience and what they’re looking for and this is it’s really easy to set
for and this is it’s really easy to set
for and this is it’s really easy to set this up and Google gives you templates
this up and Google gives you templates
this up and Google gives you templates that you can use and if you’re curious
that you can use and if you’re curious
that you can use and if you’re curious to set this up for yourself on the page
to set this up for yourself on the page
to set this up for yourself on the page here where I talk about my favorite
here where I talk about my favorite
here where I talk about my favorite tools there’s a link here about running
tools there’s a link here about running
tools there’s a link here about running surveys it goes to a help page that
surveys it goes to a help page that
surveys it goes to a help page that basically explains how to set up the
basically explains how to set up the
basically explains how to set up the survey page automatically and it’s all
survey page automatically and it’s all
survey page automatically and it’s all free
free
free so magic word for entrepreneurs so this
so magic word for entrepreneurs so this
so magic word for entrepreneurs so this is what the forum creates and when
is what the forum creates and when
is what the forum creates and when somebody fills this in it will go here
somebody fills this in it will go here
somebody fills this in it will go here and you can then you know analyze the
and you can then you know analyze the
and you can then you know analyze the data do whatever you want with it so
data do whatever you want with it so
data do whatever you want with it so it’s awesome to be able to run the
it’s awesome to be able to run the
it’s awesome to be able to run the surveys and have the data easily
surveys and have the data easily
surveys and have the data easily accessible and then the third way I use
accessible and then the third way I use
accessible and then the third way I use it is to create mail merges and I’ve
it is to create mail merges and I’ve
it is to create mail merges and I’ve switched over from Outlook to Gmail and
switched over from Outlook to Gmail and
switched over from Outlook to Gmail and one of the things I really loved about
one of the things I really loved about
one of the things I really loved about outlook was ability to do mail merges so
outlook was ability to do mail merges so
outlook was ability to do mail merges so if you want to send a customized email
if you want to send a customized email
if you want to send a customized email to a group of people you could easily
to a group of people you could easily
to a group of people you could easily mail merge a Word document with Outlook
mail merge a Word document with Outlook
mail merge a Word document with Outlook and it’ll customize each message to them
and it’ll customize each message to them
and it’ll customize each message to them so it looks like it’s being personalized
so it looks like it’s being personalized
so it looks like it’s being personalized instead of having you know 500 people
instead of having you know 500 people
instead of having you know 500 people and BCC and saying dear friend not
and BCC and saying dear friend not
and BCC and saying dear friend not really personalized so the good news is
really personalized so the good news is
really personalized so the good news is I found a way to be able to do a mail
I found a way to be able to do a mail
I found a way to be able to do a mail merge between Google Drive and Gmail and
merge between Google Drive and Gmail and
merge between Google Drive and Gmail and it was a free tool that’s created by
it was a free tool that’s created by
it was a free tool that’s created by digital inspiration and I’ll load it up
digital inspiration and I’ll load it up
digital inspiration and I’ll load it up here so you guys can take a look and
here so you guys can take a look and
here so you guys can take a look and basically what this does is it’ll
basically what this does is it’ll
basically what this does is it’ll connect to your Google contacts so
connect to your Google contacts so
connect to your Google contacts so through Gmail whatever contacts you have
through Gmail whatever contacts you have
through Gmail whatever contacts you have you can send up to 476 emails in a day
you can send up to 476 emails in a day
you can send up to 476 emails in a day and I don’t ever go over that but it’s a
and I don’t ever go over that but it’s a
and I don’t ever go over that but it’s a great way to be able to send it out what
great way to be able to send it out what
great way to be able to send it out what you do is you put in your email subject
you do is you put in your email subject
you do is you put in your email subject whatever salutation whatever message you
whatever salutation whatever message you
whatever salutation whatever message you want your name your email and then if
want your name your email and then if
want your name your email and then if you click mail merge and go import
you click mail merge and go import
you click mail merge and go import Google contacts it’ll get a prompt that
Google contacts it’ll get a prompt that
Google contacts it’ll get a prompt that will then say what’s your Google
will then say what’s your Google
will then say what’s your Google contacts group names you just create a
contacts group names you just create a
contacts group names you just create a group on your Google contacts and it can
group on your Google contacts and it can
group on your Google contacts and it can import all those guys to you
import all those guys to you
import all those guys to you automatically and then you just go mail
automatically and then you just go mail
automatically and then you just go mail merge and start mail merge and it’ll
merge and start mail merge and it’ll
merge and start mail merge and it’ll send it off to all of these people that
send it off to all of these people that
send it off to all of these people that I put in here so I put their first name
I put in here so I put their first name
I put in here so I put their first name so it’ll just say hi first name when it
so it’ll just say hi first name when it
so it’ll just say hi first name when it sends the actual message and it looks
sends the actual message and it looks
sends the actual message and it looks like it’s a customized email going out
like it’s a customized email going out
like it’s a customized email going out to everybody so I used to love that
to everybody so I used to love that
to everybody so I used to love that feature about Outlook and was sad that I
feature about Outlook and was sad that I
feature about Outlook and was sad that I couldn’t do it in Gmail and it was great
couldn’t do it in Gmail and it was great
couldn’t do it in Gmail and it was great to be able to find this
to be able to find this
to be able to find this way to quickly be able to do that mail
way to quickly be able to do that mail
way to quickly be able to do that mail merge automatically from your google
merge automatically from your google
merge automatically from your google contacts if you just have a spreadsheet
contacts if you just have a spreadsheet
contacts if you just have a spreadsheet you can also just pop it in here with
you can also just pop it in here with
you can also just pop it in here with their name and their email and that’s
their name and their email and that’s
their name and their email and that’s another way instead of importing from
another way instead of importing from
another way instead of importing from Google contacts if you’re saving your
Google contacts if you’re saving your
Google contacts if you’re saving your data somewhere else so that’s a quick
data somewhere else so that’s a quick
data somewhere else so that’s a quick overview about my drive the Google Drive
overview about my drive the Google Drive
overview about my drive the Google Drive program and how I use it again I use it
program and how I use it again I use it
program and how I use it again I use it mainly to collaborate with my team I
mainly to collaborate with my team I
mainly to collaborate with my team I found it really super easy to share
found it really super easy to share
found it really super easy to share files and edit them together much easier
files and edit them together much easier
files and edit them together much easier than other project management tools I
than other project management tools I
than other project management tools I use it to run surveys with my audience
use it to run surveys with my audience
use it to run surveys with my audience and find out what they’re interested in
and find out what they’re interested in
and find out what they’re interested in and I use it to run mail merges when I
and I use it to run mail merges when I
and I use it to run mail merges when I have important emails I don’t want to
have important emails I don’t want to
have important emails I don’t want to send out that can be customized so
send out that can be customized so
send out that can be customized so hopefully that was interesting and gives
hopefully that was interesting and gives
hopefully that was interesting and gives you a few ideas of things that you might
you a few ideas of things that you might
you a few ideas of things that you might be able to do with your business if you
be able to do with your business if you
be able to do with your business if you guys liked the video and you want to see
guys liked the video and you want to see
guys liked the video and you want to see more please give it a thumbs up below
more please give it a thumbs up below
more please give it a thumbs up below what makes you want to do more of these
what makes you want to do more of these
what makes you want to do more of these videos for you and if you have a
videos for you and if you have a
videos for you and if you have a question about Google Drive or another
question about Google Drive or another
question about Google Drive or another tool or anything else about your
tool or anything else about your
tool or anything else about your business feel free to leave it in the
business feel free to leave it in the
business feel free to leave it in the comments below I always read those and I
comments below I always read those and I
comments below I always read those and I look forward to hearing from you so
look forward to hearing from you so
look forward to hearing from you so we’ll see you on the next episode Cheers
”
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