hi I’m Evan Carmichael welcome to another business tools video today I
another business tools video today I
another business tools video today I want to talk about one of my favorite
want to talk about one of my favorite
want to talk about one of my favorite tools to run their business and it’s a
tools to run their business and it’s a
tools to run their business and it’s a service called Dropbox so I’m going to
service called Dropbox so I’m going to
service called Dropbox so I’m going to scroll down the dropbox you may have
scroll down the dropbox you may have
scroll down the dropbox you may have heard it before but I’m going to tell
heard it before but I’m going to tell
heard it before but I’m going to tell you how I use it maybe there’s a couple
you how I use it maybe there’s a couple
you how I use it maybe there’s a couple insights that you can use from it as
insights that you can use from it as
insights that you can use from it as well so let me load that up so this is
well so let me load that up so this is
well so let me load that up so this is Dropbox you can create an account
Dropbox you can create an account
Dropbox you can create an account basically what it does is the extra
basically what it does is the extra
basically what it does is the extra drive on your computer and it allows you
drive on your computer and it allows you
drive on your computer and it allows you to share files with other people that
to share files with other people that
to share files with other people that you will need to share files with so
you will need to share files with so
you will need to share files with so I’ll give you a couple examples of what
I’ll give you a couple examples of what
I’ll give you a couple examples of what I do so I’ll load up here so this is my
I do so I’ll load up here so this is my
I do so I’ll load up here so this is my dropbox and on my dropbox i have
dropbox and on my dropbox i have
dropbox and on my dropbox i have different categories so business
different categories so business
different categories so business personal salsa etc and i’ll show you how
personal salsa etc and i’ll show you how
personal salsa etc and i’ll show you how i use it so the other people have to
i use it so the other people have to
i use it so the other people have to have dropbox for use in it so on a
have dropbox for use in it so on a
have dropbox for use in it so on a personal example i have a folder that i
personal example i have a folder that i
personal example i have a folder that i call dad mom and Evan and my parents
call dad mom and Evan and my parents
call dad mom and Evan and my parents have signed up for this account as well
have signed up for this account as well
have signed up for this account as well and basically what happens is we use
and basically what happens is we use
and basically what happens is we use this to share pictures so I have a young
this to share pictures so I have a young
this to share pictures so I have a young son just over two years old and they’ll
son just over two years old and they’ll
son just over two years old and they’ll often take care of him and take pictures
often take care of him and take pictures
often take care of him and take pictures and we’ll take pictures and everybody
and we’ll take pictures and everybody
and we’ll take pictures and everybody wants pictures of a young child to you
wants pictures of a young child to you
wants pictures of a young child to you know add to their collection so what
know add to their collection so what
know add to their collection so what we’ll do is we’ll put it into this
we’ll do is we’ll put it into this
we’ll do is we’ll put it into this Dropbox folder whenever we’ve taken new
Dropbox folder whenever we’ve taken new
Dropbox folder whenever we’ve taken new pictures and what that will do is if I
pictures and what that will do is if I
pictures and what that will do is if I put pictures up here into this folder
put pictures up here into this folder
put pictures up here into this folder it’ll automatically download it to their
it’ll automatically download it to their
it’ll automatically download it to their computer and then what they’ll do is
computer and then what they’ll do is
computer and then what they’ll do is they’ll take the pictures off and it
they’ll take the pictures off and it
they’ll take the pictures off and it will store it in a different folder and
will store it in a different folder and
will store it in a different folder and it will remove it from from this folder
it will remove it from from this folder
it will remove it from from this folder and so you’ll see this empty because
and so you’ll see this empty because
and so you’ll see this empty because we’ve already taken the pictures out
we’ve already taken the pictures out
we’ve already taken the pictures out this is a great way to share pictures
this is a great way to share pictures
this is a great way to share pictures you don’t have to ask them to click on a
you don’t have to ask them to click on a
you don’t have to ask them to click on a link or they don’t have to wait for long
link or they don’t have to wait for long
link or they don’t have to wait for long download dropbox automatically loads
download dropbox automatically loads
download dropbox automatically loads when you turn on your computer and it
when you turn on your computer and it
when you turn on your computer and it automatically starts downloading any new
automatically starts downloading any new
automatically starts downloading any new files that have been added to your
files that have been added to your
files that have been added to your shared folders so if anybody’s add
shared folders so if anybody’s add
shared folders so if anybody’s add pictures or documents it’ll
pictures or documents it’ll
pictures or documents it’ll automatically start putting them onto
automatically start putting them onto
automatically start putting them onto your computer so you don’t have to you
your computer so you don’t have to you
your computer so you don’t have to you know wait and click on different links
know wait and click on different links
know wait and click on different links that come in I use it for other personal
that come in I use it for other personal
that come in I use it for other personal reasons so you know wedding pictures we
reasons so you know wedding pictures we
reasons so you know wedding pictures we took pictures out of friend’s wedding
took pictures out of friend’s wedding
took pictures out of friend’s wedding and added pictures in there and so they
and added pictures in there and so they
and added pictures in there and so they can go in and download those pictures
can go in and download those pictures
can go in and download those pictures father’s day songs all the all sorts of
father’s day songs all the all sorts of
father’s day songs all the all sorts of stuff
stuff
stuff so that’s personal side on the business
so that’s personal side on the business
so that’s personal side on the business side I use it a couple ways so here’s
side I use it a couple ways so here’s
side I use it a couple ways so here’s one example and I tend to capitalize the
one example and I tend to capitalize the
one example and I tend to capitalize the ones that are shared folder says I know
ones that are shared folder says I know
ones that are shared folder says I know who have sharing it with summary is my
who have sharing it with summary is my
who have sharing it with summary is my marketing manager I have to click on any
marketing manager I have to click on any
marketing manager I have to click on any of these files here this is a shared
of these files here this is a shared
of these files here this is a shared folder so the one thing you have to
folder so the one thing you have to
folder so the one thing you have to watch out for is if I remove something
watch out for is if I remove something
watch out for is if I remove something from this folder it also removes it from
from this folder it also removes it from
from this folder it also removes it from the folder in her computer so you might
the folder in her computer so you might
the folder in her computer so you might want to have backups just in case or
want to have backups just in case or
want to have backups just in case or have clear communications as to you know
have clear communications as to you know
have clear communications as to you know when you can delete something so with
when you can delete something so with
when you can delete something so with with my parents i’ll send them copies of
with my parents i’ll send them copies of
with my parents i’ll send them copies of the pictures that i already have in my
the pictures that i already have in my
the pictures that i already have in my computer so they take it off that’s fine
computer so they take it off that’s fine
computer so they take it off that’s fine because they don’t want to clog up that
because they don’t want to clog up that
because they don’t want to clog up that that folder so with maria here are some
that folder so with maria here are some
that folder so with maria here are some files that she’s working on marketing
files that she’s working on marketing
files that she’s working on marketing related stuff for our business and what
related stuff for our business and what
related stuff for our business and what i can do is i can know what any of these
i can do is i can know what any of these
i can do is i can know what any of these files so if i wanted to see you know
files so if i wanted to see you know
files so if i wanted to see you know what this interview document is i can
what this interview document is i can
what this interview document is i can double click on that loaded edit it save
double click on that loaded edit it save
double click on that loaded edit it save it and it’ll save it in this folder and
it and it’ll save it in this folder and
it and it’ll save it in this folder and then also be updated on Maria’s computer
then also be updated on Maria’s computer
then also be updated on Maria’s computer so as soon as she turns on her computer
so as soon as she turns on her computer
so as soon as she turns on her computer she’ll download the file again
she’ll download the file again
she’ll download the file again automatically and it’ll have all my
automatically and it’ll have all my
automatically and it’ll have all my comments in it so instead of sending
comments in it so instead of sending
comments in it so instead of sending attachments back and forth it’s an easy
attachments back and forth it’s an easy
attachments back and forth it’s an easy way to edit file share files that can
way to edit file share files that can
way to edit file share files that can help you with your business so we tend
help you with your business so we tend
help you with your business so we tend to keep things in here and Maria doesn’t
to keep things in here and Maria doesn’t
to keep things in here and Maria doesn’t usually delete too much unless we don’t
usually delete too much unless we don’t
usually delete too much unless we don’t need that those files anymore so I can
need that those files anymore so I can
need that those files anymore so I can easily see the files that she needs my
easily see the files that she needs my
easily see the files that she needs my feedback on she just puts it in dropbox
feedback on she just puts it in dropbox
feedback on she just puts it in dropbox the other way that I use it in terms of
the other way that I use it in terms of
the other way that I use it in terms of sharing files is with sod who’s my video
sharing files is with sod who’s my video
sharing files is with sod who’s my video editor and he’s somebody who I hired
editor and he’s somebody who I hired
editor and he’s somebody who I hired through odesk which is another service
through odesk which is another service
through odesk which is another service that I love using has the outsourced
that I love using has the outsourced
that I love using has the outsourced tasks and what I’ll do here is so i’ll
tasks and what I’ll do here is so i’ll
tasks and what I’ll do here is so i’ll create these videos and I’m not the
create these videos and I’m not the
create these videos and I’m not the greatest video editor it takes me a long
greatest video editor it takes me a long
greatest video editor it takes me a long time and I’m not really good at it so I
time and I’m not really good at it so I
time and I’m not really good at it so I hired so had it was really good at it
hired so had it was really good at it
hired so had it was really good at it and what I’ll do is I’ll create the
and what I’ll do is I’ll create the
and what I’ll do is I’ll create the videos and I’ll put them in my dropbox
videos and I’ll put them in my dropbox
videos and I’ll put them in my dropbox and what happens is the automatically
and what happens is the automatically
and what happens is the automatically get uploaded to his computer so he can
get uploaded to his computer so he can
get uploaded to his computer so he can then download these automatically and
then download these automatically and
then download these automatically and whenever he’s done with it he puts the
whenever he’s done with it he puts the
whenever he’s done with it he puts the finished version back into the dropbox
finished version back into the dropbox
finished version back into the dropbox as well so i can see here that there are
as well so i can see here that there are
as well so i can see here that there are 1 2 3 4 5 different videos that he’s
1 2 3 4 5 different videos that he’s
1 2 3 4 5 different videos that he’s still
still
still working on that I’ve done and he’s
working on that I’ve done and he’s
working on that I’ve done and he’s finished one about Pierre Omidyar who’s
finished one about Pierre Omidyar who’s
finished one about Pierre Omidyar who’s the founder of ebay for client tell us
the founder of ebay for client tell us
the founder of ebay for client tell us that I’m working with so what I’ll do
that I’m working with so what I’ll do
that I’m working with so what I’ll do here then is I have the folder also on
here then is I have the folder also on
here then is I have the folder also on my computer so this is out of dropbox
my computer so this is out of dropbox
my computer so this is out of dropbox and I will drag that finish file in here
and I will drag that finish file in here
and I will drag that finish file in here so it’s ready to be uploaded and then
so it’s ready to be uploaded and then
so it’s ready to be uploaded and then I’ll delete the source code stuff from
I’ll delete the source code stuff from
I’ll delete the source code stuff from his folder because we don’t need that
his folder because we don’t need that
his folder because we don’t need that anymore and it’s a great way to be able
anymore and it’s a great way to be able
anymore and it’s a great way to be able to manage documents so when we first
to manage documents so when we first
to manage documents so when we first started he would send me files and I
started he would send me files and I
started he would send me files and I would have to send him files and zip it
would have to send him files and zip it
would have to send him files and zip it up and unzip it and just became a huge
up and unzip it and just became a huge
up and unzip it and just became a huge headache but for this one it’s great
headache but for this one it’s great
headache but for this one it’s great because whenever i finish recording new
because whenever i finish recording new
because whenever i finish recording new videos like this one i’ll save it i’ll
videos like this one i’ll save it i’ll
videos like this one i’ll save it i’ll put it in here into my dropbox with him
put it in here into my dropbox with him
put it in here into my dropbox with him it automatically goes to his computer
it automatically goes to his computer
it automatically goes to his computer he’ll work on the files he’ll put it
he’ll work on the files he’ll put it
he’ll work on the files he’ll put it back in here and I can just drag it over
back in here and I can just drag it over
back in here and I can just drag it over to my local folder and an outside of
to my local folder and an outside of
to my local folder and an outside of Dropbox and use it which is fantastic so
Dropbox and use it which is fantastic so
Dropbox and use it which is fantastic so perfect to share files with outsource
perfect to share files with outsource
perfect to share files with outsource workers as well now a couple other ways
workers as well now a couple other ways
workers as well now a couple other ways that I use it if I go back to my dropbox
that I use it if I go back to my dropbox
that I use it if I go back to my dropbox you can also have a public folder and
you can also have a public folder and
you can also have a public folder and this is information that you want to
this is information that you want to
this is information that you want to share with the world if you want so
share with the world if you want so
share with the world if you want so online the vidual folders if it’s my
online the vidual folders if it’s my
online the vidual folders if it’s my parents or Maria or sad those folders
parents or Maria or sad those folders
parents or Maria or sad those folders can only be shared with those people so
can only be shared with those people so
can only be shared with those people so I invited both my parents to join me on
I invited both my parents to join me on
I invited both my parents to join me on my that folder with my parents and only
my that folder with my parents and only
my that folder with my parents and only we can access it if I want to then share
we can access it if I want to then share
we can access it if I want to then share information with the public you can put
information with the public you can put
information with the public you can put it in your public folder you can see
it in your public folder you can see
it in your public folder you can see it’s got a special a little globe icon
it’s got a special a little globe icon
it’s got a special a little globe icon in there and you can put whatever you
in there and you can put whatever you
in there and you can put whatever you want in that folder but it’s going to be
want in that folder but it’s going to be
want in that folder but it’s going to be accessible to everybody so if there’s
accessible to everybody so if there’s
accessible to everybody so if there’s files that you want everybody to have
files that you want everybody to have
files that you want everybody to have access to you know maybe you don’t know
access to you know maybe you don’t know
access to you know maybe you don’t know how to upload it to your website or its
how to upload it to your website or its
how to upload it to your website or its too time-consuming you can just put in
too time-consuming you can just put in
too time-consuming you can just put in your public folder and then send them a
your public folder and then send them a
your public folder and then send them a link to those files to anybody who
link to those files to anybody who
link to those files to anybody who you’re working with we may not have
you’re working with we may not have
you’re working with we may not have dropbox and in the last way that i use
dropbox and in the last way that i use
dropbox and in the last way that i use it is i use it as my own personal
it is i use it as my own personal
it is i use it as my own personal storage so most of the folders that
storage so most of the folders that
storage so most of the folders that you’ll see if i click on my business
you’ll see if i click on my business
you’ll see if i click on my business they’re not shared with anybody it’s
they’re not shared with anybody it’s
they’re not shared with anybody it’s just my personal online storage so
just my personal online storage so
just my personal online storage so instead of using a backup program
instead of using a backup program
instead of using a backup program Dropbox is my backup so I put all my new
Dropbox is my backup so I put all my new
Dropbox is my backup so I put all my new files in draw
files in draw
files in draw box so I can access them from any device
box so I can access them from any device
box so I can access them from any device so if I have my iPad I can get all my my
so if I have my iPad I can get all my my
so if I have my iPad I can get all my my Dropbox files and if I have a computer
Dropbox files and if I have a computer
Dropbox files and if I have a computer right office and the computer at home I
right office and the computer at home I
right office and the computer at home I can just sync them up so if I go to the
can just sync them up so if I go to the
can just sync them up so if I go to the office work on some file save it by the
office work on some file save it by the
office work on some file save it by the time I get home and load up my computer
time I get home and load up my computer
time I get home and load up my computer it’ll download all the changes that I’ve
it’ll download all the changes that I’ve
it’ll download all the changes that I’ve made I can also access it remotely so if
made I can also access it remotely so if
made I can also access it remotely so if I go on vacation I can just log in any
I go on vacation I can just log in any
I go on vacation I can just log in any computer and find all the files and if
computer and find all the files and if
computer and find all the files and if you do then decide to upgrade your
you do then decide to upgrade your
you do then decide to upgrade your computer all you have to do is install
computer all you have to do is install
computer all you have to do is install dropbox and it’ll automatically get all
dropbox and it’ll automatically get all
dropbox and it’ll automatically get all of those files for you instead of having
of those files for you instead of having
of those files for you instead of having to move to a zip drive or whatever and
to move to a zip drive or whatever and
to move to a zip drive or whatever and then get it over to your new computer so
then get it over to your new computer so
then get it over to your new computer so I find it super helpful to backup my
I find it super helpful to backup my
I find it super helpful to backup my files as well so those are the three
files as well so those are the three
files as well so those are the three main ways that I use it so the share
main ways that I use it so the share
main ways that I use it so the share with other people friends family and
with other people friends family and
with other people friends family and business to have a public folder that I
business to have a public folder that I
business to have a public folder that I can share with the general public if I
can share with the general public if I
can share with the general public if I want to and then as a backup system for
want to and then as a backup system for
want to and then as a backup system for all of my files so I hope you guys find
all of my files so I hope you guys find
all of my files so I hope you guys find that useful if anybody is using Dropbox
that useful if anybody is using Dropbox
that useful if anybody is using Dropbox maybe there’s a couple of new ways you
maybe there’s a couple of new ways you
maybe there’s a couple of new ways you can use it if you haven’t used dropbox
can use it if you haven’t used dropbox
can use it if you haven’t used dropbox go check it out i’m sure you get a lot
go check it out i’m sure you get a lot
go check it out i’m sure you get a lot of benefit from it I’ve mentioned some
of benefit from it I’ve mentioned some
of benefit from it I’ve mentioned some of it here it’s free for up to two
of it here it’s free for up to two
of it here it’s free for up to two gigabytes so my parents are on that free
gigabytes so my parents are on that free
gigabytes so my parents are on that free plan maria’s on that free plan since I
plan maria’s on that free plan since I
plan maria’s on that free plan since I used it a lot more share with a lot of
used it a lot more share with a lot of
used it a lot more share with a lot of people and I use it as my backup system
people and I use it as my backup system
people and I use it as my backup system I’m on the 50 gigabyte plan for 999 a
I’m on the 50 gigabyte plan for 999 a
I’m on the 50 gigabyte plan for 999 a month so still pretty cheap and super
month so still pretty cheap and super
month so still pretty cheap and super helpful as I use it to run a business so
helpful as I use it to run a business so
helpful as I use it to run a business so hopefully that helped you guys if you
hopefully that helped you guys if you
hopefully that helped you guys if you liked the video please give it a thumbs
liked the video please give it a thumbs
liked the video please give it a thumbs up I’d also love to hear your thoughts
up I’d also love to hear your thoughts
up I’d also love to hear your thoughts and feedback if you want to leave a
and feedback if you want to leave a
and feedback if you want to leave a comment below this video and stay tuned
comment below this video and stay tuned
comment below this video and stay tuned for the next episode
for the next episode
for the next episode you
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