how can you organize your email I’m gonna answer that question in today’s
gonna answer that question in today’s
gonna answer that question in today’s episode of luncheon urn so recent guy
episode of luncheon urn so recent guy
episode of luncheon urn so recent guy asks a question from one of my loyal
asks a question from one of my loyal
asks a question from one of my loyal YouTube viewers love you guys
YouTube viewers love you guys
YouTube viewers love you guys mohamed saad who wrote in to say Evan
mohamed saad who wrote in to say Evan
mohamed saad who wrote in to say Evan can you make a video on how to read tons
can you make a video on how to read tons
can you make a video on how to read tons of email on Gmail and organize them I’ve
of email on Gmail and organize them I’ve
of email on Gmail and organize them I’ve over fourteen thousand unread emails I
over fourteen thousand unread emails I
over fourteen thousand unread emails I want to read them but it’s mixed up I’ve
want to read them but it’s mixed up I’ve
want to read them but it’s mixed up I’ve subscribed on too many email newsletters
subscribed on too many email newsletters
subscribed on too many email newsletters that’s why I have that much email so
that’s why I have that much email so
that’s why I have that much email so we’re gonna head over to my computer I’m
we’re gonna head over to my computer I’m
we’re gonna head over to my computer I’m going to share how I use Gmail to
going to share how I use Gmail to
going to share how I use Gmail to improve my productivity so the first
improve my productivity so the first
improve my productivity so the first thing that’s important is to use the
thing that’s important is to use the
thing that’s important is to use the labels and the tabs so one of the things
labels and the tabs so one of the things
labels and the tabs so one of the things that I find really helpful is this is my
that I find really helpful is this is my
that I find really helpful is this is my primary inbox and this is where all of
primary inbox and this is where all of
primary inbox and this is where all of the regular stuff comes to that I very
the regular stuff comes to that I very
the regular stuff comes to that I very rarely check this will only be when I’m
rarely check this will only be when I’m
rarely check this will only be when I’m standing in line at Whole Foods or you
standing in line at Whole Foods or you
standing in line at Whole Foods or you know updating my driver’s license you
know updating my driver’s license you
know updating my driver’s license you know whatever I have extra time I got it
know whatever I have extra time I got it
know whatever I have extra time I got it on my iPad and I’m answering questions
on my iPad and I’m answering questions
on my iPad and I’m answering questions otherwise I use the labels down the side
otherwise I use the labels down the side
otherwise I use the labels down the side so you know this is stuff to have to
so you know this is stuff to have to
so you know this is stuff to have to look at for social these are videos I
look at for social these are videos I
look at for social these are videos I have to respond to something for Nina
have to respond to something for Nina
have to respond to something for Nina salsa related stuff are oDesk right I
salsa related stuff are oDesk right I
salsa related stuff are oDesk right I have all these different labels that
have all these different labels that
have all these different labels that have different meanings and they have
have different meanings and they have
have different meanings and they have different times assigned to them the
different times assigned to them the
different times assigned to them the other thing is at the top I use the tabs
other thing is at the top I use the tabs
other thing is at the top I use the tabs and this tab is called forums although I
and this tab is called forums although I
and this tab is called forums although I don’t really use it for forms I’ve
don’t really use it for forms I’ve
don’t really use it for forms I’ve deleted all my other tabs and this is
deleted all my other tabs and this is
deleted all my other tabs and this is where all my priority email comes this
where all my priority email comes this
where all my priority email comes this is the first inbox that I’ll check on a
is the first inbox that I’ll check on a
is the first inbox that I’ll check on a daily basis and it’s from the people
daily basis and it’s from the people
daily basis and it’s from the people that are on my team is from my big
that are on my team is from my big
that are on my team is from my big customers it’s from the media it’s from
customers it’s from the media it’s from
customers it’s from the media it’s from people who have a meaningful impact on
people who have a meaningful impact on
people who have a meaningful impact on my business so if we look at it here
my business so if we look at it here
my business so if we look at it here there’s Ivan who’s researching videos
there’s Ivan who’s researching videos
there’s Ivan who’s researching videos for the YouTube channel there’s
for the YouTube channel there’s
for the YouTube channel there’s Alexander who was part of the salsa
Alexander who was part of the salsa
Alexander who was part of the salsa business I’m attached to there’s GT
business I’m attached to there’s GT
business I’m attached to there’s GT who’s with my website and it’s Cristina
who’s with my website and it’s Cristina
who’s with my website and it’s Cristina hey Kristina Kristina does all the video
hey Kristina Kristina does all the video
hey Kristina Kristina does all the video editing and so I will check this before
editing and so I will check this before
editing and so I will check this before I check anything else so use your tabs
I check anything else so use your tabs
I check anything else so use your tabs wisely use your labels wisely and assign
wisely use your labels wisely and assign
wisely use your labels wisely and assign specific times in your schedule in your
specific times in your schedule in your
specific times in your schedule in your calendar to be able to attack those
calendar to be able to attack those
calendar to be able to attack those things so that you can pull out the
things so that you can pull out the
things so that you can pull out the priority ones the next thing I use our
priority ones the next thing I use our
priority ones the next thing I use our Stars and I find that this is really
Stars and I find that this is really
Stars and I find that this is really helpful to mark important emails that I
helpful to mark important emails that I
helpful to mark important emails that I then need to follow up on so as an
then need to follow up on so as an
then need to follow up on so as an example you know Kristina made a new
example you know Kristina made a new
example you know Kristina made a new video for me normally what I would do is
video for me normally what I would do is
video for me normally what I would do is review this quickly and give her a
review this quickly and give her a
review this quickly and give her a message back but say this was an email
message back but say this was an email
message back but say this was an email that I wanted to respond to later
that I wanted to respond to later
that I wanted to respond to later more than a min one I would just click
more than a min one I would just click
more than a min one I would just click on the star and I would archive it and
on the star and I would archive it and
on the star and I would archive it and then if I go to my starred items here
then if I go to my starred items here
then if I go to my starred items here you’ll see that it’s all other stuff
you’ll see that it’s all other stuff
you’ll see that it’s all other stuff that I have to follow up on with people
that I have to follow up on with people
that I have to follow up on with people and usually what I do is I sign a time
and usually what I do is I sign a time
and usually what I do is I sign a time in my week one day per week to do my
in my week one day per week to do my
in my week one day per week to do my admin day and that’s when I’ll follow up
admin day and that’s when I’ll follow up
admin day and that’s when I’ll follow up on all of these things so you know when
on all of these things so you know when
on all of these things so you know when I’m on my iPad doing my email and
I’m on my iPad doing my email and
I’m on my iPad doing my email and there’s something that I know I need to
there’s something that I know I need to
there’s something that I know I need to get back to somebody on but it’s not
get back to somebody on but it’s not
get back to somebody on but it’s not urgent and I can wait to my pin day I’ll
urgent and I can wait to my pin day I’ll
urgent and I can wait to my pin day I’ll just hit the star archive it and then
just hit the star archive it and then
just hit the star archive it and then when admin Day comes around I can pull
when admin Day comes around I can pull
when admin Day comes around I can pull it up and answer those questions and
it up and answer those questions and
it up and answer those questions and then the last thing this might be a
then the last thing this might be a
then the last thing this might be a little bit of a harsh truth is maybe you
little bit of a harsh truth is maybe you
little bit of a harsh truth is maybe you shouldn’t be subscribing to so many
shouldn’t be subscribing to so many
shouldn’t be subscribing to so many newsletters if you have over fourteen
newsletters if you have over fourteen
newsletters if you have over fourteen thousand emails and you haven’t read
thousand emails and you haven’t read
thousand emails and you haven’t read through them maybe you should
through them maybe you should
through them maybe you should unsubscribe from a chunk of those
unsubscribe from a chunk of those
unsubscribe from a chunk of those newsletters and only take the ones out
newsletters and only take the ones out
newsletters and only take the ones out that are meaningful to you that you can
that are meaningful to you that you can
that are meaningful to you that you can actually act on because you can fill
actually act on because you can fill
actually act on because you can fill your head with knowledge all day long
your head with knowledge all day long
your head with knowledge all day long but if you don’t take any action on it
but if you don’t take any action on it
but if you don’t take any action on it you’re never gonna grow your business
you’re never gonna grow your business
you’re never gonna grow your business you’re never gonna reach your goals
you’re never gonna reach your goals
you’re never gonna reach your goals you’re never gonna build that dream life
you’re never gonna build that dream life
you’re never gonna build that dream life that you want for yourself and I had to
that you want for yourself and I had to
that you want for yourself and I had to do this I found on my youtube
do this I found on my youtube
do this I found on my youtube subscriptions I subscribed to a bunch of
subscriptions I subscribed to a bunch of
subscriptions I subscribed to a bunch of channels and then I was missing videos
channels and then I was missing videos
channels and then I was missing videos from the channels that I really loved
from the channels that I really loved
from the channels that I really loved because all these other videos that I
because all these other videos that I
because all these other videos that I subscribed to that we’re just okay we’re
subscribed to that we’re just okay we’re
subscribed to that we’re just okay we’re filling up my stream and so I had to
filling up my stream and so I had to
filling up my stream and so I had to segment them out and unsubscribe from a
segment them out and unsubscribe from a
segment them out and unsubscribe from a bunch of channels so that I would make
bunch of channels so that I would make
bunch of channels so that I would make sure that the ones that I really wanted
sure that the ones that I really wanted
sure that the ones that I really wanted to read and watch were coming to my box
to read and watch were coming to my box
to read and watch were coming to my box every day and so pick the five
every day and so pick the five
every day and so pick the five newsletters that you loved the most and
newsletters that you loved the most and
newsletters that you loved the most and unsubscribe from everything else so
unsubscribe from everything else so
unsubscribe from everything else so those are some of my top Gmail tips I’d
those are some of my top Gmail tips I’d
those are some of my top Gmail tips I’d love to know what yours are maybe I can
love to know what yours are maybe I can
love to know what yours are maybe I can learn something too if you want to leave
learn something too if you want to leave
learn something too if you want to leave it in the comments below thank you so
it in the comments below thank you so
it in the comments below thank you so much for watching
much for watching
much for watching need to believe and I’ll see you soon
”
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