if you’re a gmail user and you want to get more from the program I’m going to
get more from the program I’m going to
get more from the program I’m going to share with you today my seven power tips
share with you today my seven power tips
share with you today my seven power tips to massively produce your productivity
to massively produce your productivity
to massively produce your productivity from Gmail hi I’m Evan Carmichael
from Gmail hi I’m Evan Carmichael
from Gmail hi I’m Evan Carmichael welcome to another technology Tuesday
welcome to another technology Tuesday
welcome to another technology Tuesday I’m a huge gmail user and I’m going to
I’m a huge gmail user and I’m going to
I’m a huge gmail user and I’m going to share with you the seven ways that I use
share with you the seven ways that I use
share with you the seven ways that I use it to boost my productivity so I’m going
it to boost my productivity so I’m going
it to boost my productivity so I’m going to load up my gmail so you can follow
to load up my gmail so you can follow
to load up my gmail so you can follow along with me as I explain the tips
along with me as I explain the tips
along with me as I explain the tips number one is rapportive and rapportive
number one is rapportive and rapportive
number one is rapportive and rapportive is a cool way for you to be able to find
is a cool way for you to be able to find
is a cool way for you to be able to find out a little bit of information on who
out a little bit of information on who
out a little bit of information on who the people are that you’re talking with
the people are that you’re talking with
the people are that you’re talking with so you can learn about them after port
so you can learn about them after port
so you can learn about them after port of comm and what it does is instead of
of comm and what it does is instead of
of comm and what it does is instead of showing you the ads on the side of
showing you the ads on the side of
showing you the ads on the side of Google it shows you information about
Google it shows you information about
Google it shows you information about the person that you’re connected to so
the person that you’re connected to so
the person that you’re connected to so if I load up an email I got this one
if I load up an email I got this one
if I load up an email I got this one from Ricardo you’ll see on the side
from Ricardo you’ll see on the side
from Ricardo you’ll see on the side it’ll show Ricardo it’ll show his
it’ll show Ricardo it’ll show his
it’ll show Ricardo it’ll show his picture to show his email it’ll show his
picture to show his email it’ll show his
picture to show his email it’ll show his LinkedIn it shows that we’re connected
LinkedIn it shows that we’re connected
LinkedIn it shows that we’re connected it shows me his Twitter it shows me I
it shows me his Twitter it shows me I
it shows me his Twitter it shows me I can add into my circle his skype he
can add into my circle his skype he
can add into my circle his skype he commented on one of my videos it shows
commented on one of my videos it shows
commented on one of my videos it shows me a lot of information about him at a
me a lot of information about him at a
me a lot of information about him at a quick glance instead of seeing the ads
quick glance instead of seeing the ads
quick glance instead of seeing the ads so super helpful especially when you’re
so super helpful especially when you’re
so super helpful especially when you’re dealing with people who you have no idea
dealing with people who you have no idea
dealing with people who you have no idea who they are and they’re emailing you my
who they are and they’re emailing you my
who they are and they’re emailing you my second power tip is use the tabs so if
second power tip is use the tabs so if
second power tip is use the tabs so if you’re back on your inbox you may have
you’re back on your inbox you may have
you’re back on your inbox you may have noticed a Gmail added a whole bunch of
noticed a Gmail added a whole bunch of
noticed a Gmail added a whole bunch of different tabs to the top for the most
different tabs to the top for the most
different tabs to the top for the most part I deleted all of them and just kept
part I deleted all of them and just kept
part I deleted all of them and just kept one I chose forums where you can keep
one I chose forums where you can keep
one I chose forums where you can keep whichever one that you want and why I
whichever one that you want and why I
whichever one that you want and why I kept it here is to have two major
kept it here is to have two major
kept it here is to have two major inboxes one where everything goes and in
inboxes one where everything goes and in
inboxes one where everything goes and in the tab the forum’s tab I put all my
the tab the forum’s tab I put all my
the tab the forum’s tab I put all my important emails so these are the ones
important emails so these are the ones
important emails so these are the ones from my family here’s my dad from people
from my family here’s my dad from people
from my family here’s my dad from people on my team from key suppliers from media
on my team from key suppliers from media
on my team from key suppliers from media from big customers and I do this so that
from big customers and I do this so that
from big customers and I do this so that when I check my email in the morning I
when I check my email in the morning I
when I check my email in the morning I only checked my forums tab I just check
only checked my forums tab I just check
only checked my forums tab I just check it here to see what important emails
it here to see what important emails
it here to see what important emails have come in from the VIPs in my life
have come in from the VIPs in my life
have come in from the VIPs in my life that I need to get back to you can also
that I need to get back to you can also
that I need to get back to you can also set it on your Gmail app for your phone
set it on your Gmail app for your phone
set it on your Gmail app for your phone or for your tablet to look only at that
or for your tablet to look only at that
or for your tablet to look only at that tab so it’s an easy way to sort through
tab so it’s an easy way to sort through
tab so it’s an easy way to sort through your emails if I wanted to add somebody
your emails if I wanted to add somebody
your emails if I wanted to add somebody in so here’s a Google+ Hangout say I
in so here’s a Google+ Hangout say I
in so here’s a Google+ Hangout say I wanted to always have that go to forms I
wanted to always have that go to forms I
wanted to always have that go to forms I could drag it in and then there’s this
could drag it in and then there’s this
could drag it in and then there’s this little rule here do this for future
little rule here do this for future
little rule here do this for future messages I always click yes so any new
messages I always click yes so any new
messages I always click yes so any new Google
Google hangout will automatically appear in
hangout will automatically appear in
hangout will automatically appear in here as well so here’s the one and any
here as well so here’s the one and any
here as well so here’s the one and any future ones will automatically appear
future ones will automatically appear
future ones will automatically appear here as well so that’s how I created
here as well so that’s how I created
here as well so that’s how I created these custom rules to have the VIPs go
these custom rules to have the VIPs go
these custom rules to have the VIPs go to my forums tab power tip number three
to my forums tab power tip number three
to my forums tab power tip number three is use boomerang if you’ve ever found
is use boomerang if you’ve ever found
is use boomerang if you’ve ever found that you wanted to send an email but not
that you wanted to send an email but not
that you wanted to send an email but not have it send out right away you wanted
have it send out right away you wanted
have it send out right away you wanted to send it tomorrow or the next week as
to send it tomorrow or the next week as
to send it tomorrow or the next week as a reminder or you just didn’t want to
a reminder or you just didn’t want to
a reminder or you just didn’t want to hear back from that person too soon so
hear back from that person too soon so
hear back from that person too soon so you want to delay the email going out
you want to delay the email going out
you want to delay the email going out you can use boomerang so if I click on
you can use boomerang so if I click on
you can use boomerang so if I click on an email here back to Ricardo I could do
an email here back to Ricardo I could do
an email here back to Ricardo I could do a reply and then with boomerang
a reply and then with boomerang
a reply and then with boomerang installed you can send later so I could
installed you can send later so I could
installed you can send later so I could say Thank You Ricardo and I could click
say Thank You Ricardo and I could click
say Thank You Ricardo and I could click send later and then pick a time where I
send later and then pick a time where I
send later and then pick a time where I want this message to go out it could be
want this message to go out it could be
want this message to go out it could be an hour two hours four hours tomorrow
an hour two hours four hours tomorrow
an hour two hours four hours tomorrow afternoon tomorrow morning a week a
afternoon tomorrow morning a week a
afternoon tomorrow morning a week a month a specific time you can make it
month a specific time you can make it
month a specific time you can make it recurring so that it sends every week if
recurring so that it sends every week if
recurring so that it sends every week if you want it to so if you want to nag
you want it to so if you want to nag
you want it to so if you want to nag somebody here remind them or remind
somebody here remind them or remind
somebody here remind them or remind yourself you can set a recording message
yourself you can set a recording message
yourself you can set a recording message the other thing that lets you do is it
the other thing that lets you do is it
the other thing that lets you do is it will return the message to you as an
will return the message to you as an
will return the message to you as an option if you haven’t heard back from
option if you haven’t heard back from
option if you haven’t heard back from that person so if you’re using Gmail as
that person so if you’re using Gmail as
that person so if you’re using Gmail as a sales tool or you want to make sure
a sales tool or you want to make sure
a sales tool or you want to make sure that people are reading what you’re
that people are reading what you’re
that people are reading what you’re writing then you can see boomerang this
writing then you can see boomerang this
writing then you can see boomerang this in two days it’ll load this up so that
in two days it’ll load this up so that
in two days it’ll load this up so that logs me into my boomerang account and
logs me into my boomerang account and
logs me into my boomerang account and then basically if I send this email to
then basically if I send this email to
then basically if I send this email to Ricardo and he doesn’t respond to me
Ricardo and he doesn’t respond to me
Ricardo and he doesn’t respond to me within whatever time set I want to put
within whatever time set I want to put
within whatever time set I want to put in then it will send it back to my inbox
in then it will send it back to my inbox
in then it will send it back to my inbox as a reminder that I need to get back in
as a reminder that I need to get back in
as a reminder that I need to get back in touch with Ricardo to get this it’s free
touch with Ricardo to get this it’s free
touch with Ricardo to get this it’s free for a certain number of emails and you
for a certain number of emails and you
for a certain number of emails and you just go to boomerang gmail comm my power
just go to boomerang gmail comm my power
just go to boomerang gmail comm my power tip number four is use labels and
tip number four is use labels and
tip number four is use labels and filters so labels are like folders if
filters so labels are like folders if
filters so labels are like folders if you use two outlook labels are your
you use two outlook labels are your
you use two outlook labels are your folders that appear down the side here
folders that appear down the side here
folders that appear down the side here and what I use the filters for are
and what I use the filters for are
and what I use the filters for are basically rules that help you figure out
basically rules that help you figure out
basically rules that help you figure out which email should go to which labels
which email should go to which labels
which email should go to which labels which folders and what I really like
which folders and what I really like
which folders and what I really like using this for is if I get a lot of
using this for is if I get a lot of
using this for is if I get a lot of emails that are built in certain topic
emails that are built in certain topic
emails that are built in certain topic that I don’t want to clog up my inbox
that I don’t want to clog up my inbox
that I don’t want to clog up my inbox right I already have enough emails
right I already have enough emails
right I already have enough emails coming in here that I don’t want to be I
coming in here that I don’t want to be I
coming in here that I don’t want to be I don’t want to have it filled up here so
don’t want to have it filled up here so
don’t want to have it filled up here so an example could be social media
an example could be social media
an example could be social media notifications or sales of my
notifications or sales of my
notifications or sales of my product so I need on the side here a
product so I need on the side here a
product so I need on the side here a junkie is sales of my online products
junkie is sales of my online products
junkie is sales of my online products that I could go in and see what the most
that I could go in and see what the most
that I could go in and see what the most recent sales are oDesk are notifications
recent sales are oDesk are notifications
recent sales are oDesk are notifications from Oh dad’s that probably have been
from Oh dad’s that probably have been
from Oh dad’s that probably have been billed or updates and notifications that
billed or updates and notifications that
billed or updates and notifications that I need to get through and so I set
I need to get through and so I set
I need to get through and so I set automatic rules that they skip my inbox
automatic rules that they skip my inbox
automatic rules that they skip my inbox and then go to that specific folder so
and then go to that specific folder so
and then go to that specific folder so that when I’m ready to look at them I
that when I’m ready to look at them I
that when I’m ready to look at them I can just go in and look at them to
can just go in and look at them to
can just go in and look at them to access it I need to move my screen over
access it I need to move my screen over
access it I need to move my screen over a little bit so you guys can see you got
a little bit so you guys can see you got
a little bit so you guys can see you got to go to the Settings button and at the
to go to the Settings button and at the
to go to the Settings button and at the top there are labels and filters so
top there are labels and filters so
top there are labels and filters so labels are all the different labels that
labels are all the different labels that
labels are all the different labels that you want to create so there are some
you want to create so there are some
you want to create so there are some that are automatically there and you can
that are automatically there and you can
that are automatically there and you can decide if you want to show them or hide
decide if you want to show them or hide
decide if you want to show them or hide them by default and then I’ve created
them by default and then I’ve created
them by default and then I’ve created these so I have AM are a junkie fiber
these so I have AM are a junkie fiber
these so I have AM are a junkie fiber Gretchen Monday social authors any Weber
Gretchen Monday social authors any Weber
Gretchen Monday social authors any Weber I’ve got a lot of labels for a lot of
I’ve got a lot of labels for a lot of
I’ve got a lot of labels for a lot of different things and then if you go to
different things and then if you go to
different things and then if you go to the filters and lets you set up the
the filters and lets you set up the
the filters and lets you set up the rules so I can find the e junkie one as
rules so I can find the e junkie one as
rules so I can find the e junkie one as an example so here anything that comes
an example so here anything that comes
an example so here anything that comes from notifications at a junkie comm I
from notifications at a junkie comm I
from notifications at a junkie comm I apply the label eat junk e and have it
apply the label eat junk e and have it
apply the label eat junk e and have it skip the inbox so it does it fill out my
skip the inbox so it does it fill out my
skip the inbox so it does it fill out my inbox that it goes automatic to the
inbox that it goes automatic to the
inbox that it goes automatic to the folder and I can check it out whenever I
folder and I can check it out whenever I
folder and I can check it out whenever I want so super helpful time-saving and
want so super helpful time-saving and
want so super helpful time-saving and helps keep things organized
helps keep things organized
helps keep things organized my power tip number five is use
my power tip number five is use
my power tip number five is use forwarding and forwarding allows you to
forwarding and forwarding allows you to
forwarding and forwarding allows you to send emails of a certain kind you set up
send emails of a certain kind you set up
send emails of a certain kind you set up a rule that then it’s forwarded to
a rule that then it’s forwarded to
a rule that then it’s forwarded to somebody else or to a different email
somebody else or to a different email
somebody else or to a different email address so if there’s something that you
address so if there’s something that you
address so if there’s something that you are always sending to somebody on your
are always sending to somebody on your
are always sending to somebody on your team that you want them to always see
team that you want them to always see
team that you want them to always see instead of having to manually do it it
instead of having to manually do it it
instead of having to manually do it it can automatically go to them first to do
can automatically go to them first to do
can automatically go to them first to do it you have to set up forwarding so you
it you have to set up forwarding so you
it you have to set up forwarding so you go to the forwarding tab at the top this
go to the forwarding tab at the top this
go to the forwarding tab at the top this is again under the the settings and you
is again under the the settings and you
is again under the the settings and you have to be approved to be able to
have to be approved to be able to
have to be approved to be able to forward messages so these are a few the
forward messages so these are a few the
forward messages so these are a few the people on my team that I’ve set up so
people on my team that I’ve set up so
people on my team that I’ve set up so that I can send emails to them and it’ll
that I can send emails to them and it’ll
that I can send emails to them and it’ll send them a notification to say hey Evan
send them a notification to say hey Evan
send them a notification to say hey Evan wants to be able to forward emails to
wants to be able to forward emails to
wants to be able to forward emails to you yes or no and they approve then once
you yes or no and they approve then once
you yes or no and they approve then once they’ve approved you can go to the
they’ve approved you can go to the
they’ve approved you can go to the filters and you can find different
filters and you can find different
filters and you can find different forwards on so you create a rule to say
forwards on so you create a rule to say
forwards on so you create a rule to say you know this comes from whatever email
you know this comes from whatever email
you know this comes from whatever email address it automatically gets forwarded
address it automatically gets forwarded
address it automatically gets forwarded to this person so here’s something
to this person so here’s something
to this person so here’s something that’s going
that’s going
that’s going this is a media releases that I get goes
this is a media releases that I get goes
this is a media releases that I get goes to Mansoor who is on my team and is in
to Mansoor who is on my team and is in
to Mansoor who is on my team and is in charge of finding opportunities it also
charge of finding opportunities it also
charge of finding opportunities it also goes to a DS and Justin R which test one
goes to a DS and Justin R which test one
goes to a DS and Justin R which test one these were marketing tests that I got
these were marketing tests that I got
these were marketing tests that I got and this would forward to Maria who was
and this would forward to Maria who was
and this would forward to Maria who was doing marketing for me and so any emails
doing marketing for me and so any emails
doing marketing for me and so any emails that are coming in regularly that you
that are coming in regularly that you
that are coming in regularly that you know you just want to forward to
know you just want to forward to
know you just want to forward to somebody else you can set that up so it
somebody else you can set that up so it
somebody else you can set that up so it happens automatically my number six tip
happens automatically my number six tip
happens automatically my number six tip is auto advance this is a minor trick
is auto advance this is a minor trick
is auto advance this is a minor trick but one that saves me a lot of time and
but one that saves me a lot of time and
but one that saves me a lot of time and having to click so if I look at an email
having to click so if I look at an email
having to click so if I look at an email and I see Ricardo and he wishes me happy
and I see Ricardo and he wishes me happy
and I see Ricardo and he wishes me happy Easter I can write back to him and I say
Easter I can write back to him and I say
Easter I can write back to him and I say thank you Ricardo
thank you Ricardo
thank you Ricardo much appreciated after I send I’m going
much appreciated after I send I’m going
much appreciated after I send I’m going to archive it and it’ll auto advance to
to archive it and it’ll auto advance to
to archive it and it’ll auto advance to the next email so if I go archived it
the next email so if I go archived it
the next email so if I go archived it goes to my next email my box so normally
goes to my next email my box so normally
goes to my next email my box so normally you’d have to click back or it’ll send
you’d have to click back or it’ll send
you’d have to click back or it’ll send you back here then I got to click on the
you back here then I got to click on the
you back here then I got to click on the next one so it saves a click each time
next one so it saves a click each time
next one so it saves a click each time and you know a small little trick but
and you know a small little trick but
and you know a small little trick but one if you’re just going through your
one if you’re just going through your
one if you’re just going through your inbox makes it so much easier to get
inbox makes it so much easier to get
inbox makes it so much easier to get there let me move this over again so we
there let me move this over again so we
there let me move this over again so we can see you want to go to your settings
then click on labs and then one of them
then click on labs and then one of them will be called Auto advance so if you do
will be called Auto advance so if you do
will be called Auto advance so if you do a search here for Auto advanced you will
a search here for Auto advanced you will
a search here for Auto advanced you will find it and you just have to enable it
find it and you just have to enable it
find it and you just have to enable it and it’s free and super helpful and
and it’s free and super helpful and
and it’s free and super helpful and saves you time in answering emails and
saves you time in answering emails and
saves you time in answering emails and my number seven power tip is used canned
my number seven power tip is used canned
my number seven power tip is used canned responses if you find yourself saying
responses if you find yourself saying
responses if you find yourself saying the same thing to a lot of different
the same thing to a lot of different
the same thing to a lot of different emails that are coming in is the same
emails that are coming in is the same
emails that are coming in is the same response you can use a canned response
response you can use a canned response
response you can use a canned response so that you don’t have to always type in
so that you don’t have to always type in
so that you don’t have to always type in the same thing over and over and over
the same thing over and over and over
the same thing over and over and over again so sure how it works is pretty
again so sure how it works is pretty
again so sure how it works is pretty quick you go compose email at the bottom
quick you go compose email at the bottom
quick you go compose email at the bottom here next to the trash can use the down
here next to the trash can use the down
here next to the trash can use the down arrow you can go to canned responses and
arrow you can go to canned responses and
arrow you can go to canned responses and in here I’ve got three it’s a coffee
in here I’ve got three it’s a coffee
in here I’ve got three it’s a coffee meeting a salsa private a phone meeting
meeting a salsa private a phone meeting
meeting a salsa private a phone meeting and if we’re going to meet for coffee
and if we’re going to meet for coffee
and if we’re going to meet for coffee I’ll just put it here what I want to do
I’ll just put it here what I want to do
I’ll just put it here what I want to do is send people link to my schedule so I
is send people link to my schedule so I
is send people link to my schedule so I have a schedule that people can look at
have a schedule that people can look at
have a schedule that people can look at and then book so I’ll say here’s link to
and then book so I’ll say here’s link to
and then book so I’ll say here’s link to my schedule so we can plan a time right
my schedule so we can plan a time right
my schedule so we can plan a time right so that I never remember what this link
so that I never remember what this link
so that I never remember what this link is and so this saves me the time from
is and so this saves me the time from
is and so this saves me the time from having to
having to
having to you put that in so if you ever have to
you put that in so if you ever have to
you put that in so if you ever have to remember a link or you just find
remember a link or you just find
remember a link or you just find yourself having the same responses to
yourself having the same responses to
yourself having the same responses to lots of different emails you can set up
lots of different emails you can set up
lots of different emails you can set up a canned response and then automatically
a canned response and then automatically
a canned response and then automatically include it with a few clicks instead of
include it with a few clicks instead of
include it with a few clicks instead of having to type it out each time thank
having to type it out each time thank
having to type it out each time thank you so much for watching my question for
you so much for watching my question for
you so much for watching my question for you guys today is how are you using
you guys today is how are you using
you guys today is how are you using Gmail I’d love to hear your tips your
Gmail I’d love to hear your tips your
Gmail I’d love to hear your tips your productivity hacks leave it in the
productivity hacks leave it in the
productivity hacks leave it in the comments below if you like this video
comments below if you like this video
comments below if you like this video and you want to see more don’t forget to
and you want to see more don’t forget to
and you want to see more don’t forget to subscribe to the channel and to the
subscribe to the channel and to the
subscribe to the channel and to the newsletter thank you so much for
newsletter thank you so much for
newsletter thank you so much for watching continue to believe and I’ll
watching continue to believe and I’ll
watching continue to believe and I’ll see you soon
”
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